Personal/Team Assistant (TE-DPS-DAS-2026-74-LD) at CERN

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Information Management, Communication, Organizational Services, Meeting Coordination, Travel Organization, Reporting Support, Web Content Management, Documentation Management, Archiving, Agenda Management, Mailbox Management, Action Follow-up, Budget Dashboards, Process Improvement, Proofreading

Industry

Research Services

Description

Company Description At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Job Description Introduction: You will join the Departmental and Project Support Group within the Departmental Administrative Services Section of the Technology Department, working closely with colleagues across the Organization. As a key member of the TE administrative team, you will be part of a team of assistants contributing to the management of a Group Secretariat, with a particular focus on information, communication, and organisational services. Working alongside administrative assistants, you will provide administrative, organisational, communication, and information management support, helping ensure effective coordination and the smooth running of day-to-day operations. Functions: Provide front-office and administrative support to group members throughout their appointments, including arrival and departure formalities and the organisation of official travel. Coordinate and support meetings, visits and events (e.g. conferences, workshops, internal meetings) using CERN tools and platforms. Liaise with internal stakeholders to support reporting and planning activities, contribute to information preparation and manage the group’s web content, documentation, and archives via relevant content management systems. Provide administrative support to the Group Leader, including agenda and mailbox management, meeting coordination, action follow-up, information preparation, and maintenance of personnel and budget dashboards. Ensure service continuity by covering for colleagues when required and contribute to the continuous improvement of administrative processes within the Group and the Department. Qualifications Higher Administrative diploma or equivalent relevant experience in the field of Administration or a related field. Experience: Proven experience as administrative support within an international and multicultural environment. Demonstrated experience in multi-tasking and prioritisation in a structured manner as first line administrative support. Demonstrated experience in applying administrative rules and following established procedures. Proven experience using a diverse set of office computing tools and maintaining, organising and archiving administrative records and documents Demonstrated experience in preparing and proof reading of work documents. Technical competencies: Knowledge of administrative rules and procedures. Event organisation and management. Secretarial work. Archiving and records management. Customer service. Behavioural competencies: Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. Demonstrating Accountability: working conscientiously and reliably; delivering on promises. Communicating Effectively: ensuring that information, procedures and decisions are appropriately documented. Working in Teams: building and maintaining constructive and effective work relationships. Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Language skills: Spoken and written English, with a commitment to learn French. Additional Information Eligibility and closing date: Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. This vacancy will be filled as soon as possible, and applications should normally reach us no later than 28.04.2026 at 23:59 CEST. Employment Conditions: Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Hybrid This position involves: A valid driving licence. Job grade: 3-4 Job reference: TE-DPS-DAS-2026-74-LD Field of work: Support Services (Finance, HR, Legal, Procurement) Benchmark Job Title: Personal/Team Assistant Global Benefits A competitive salary (tax free), increasing in line with your years of relevant experience. 30 days of paid leave per year plus 2 weeks annual closure. Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund. Family, child and infant monthly allowances depending on your individual circumstances. A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances. Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure. Overview of CERN - Discover a world where the impossible is made possible! At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive. Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success. If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART! More information about us, here: careers.cern

Responsibilities

The role involves providing front-office and administrative support to group members, including managing travel and handling arrival/departure formalities. Key functions also include coordinating meetings and events, supporting reporting activities, managing web content, and assisting the Group Leader with administrative tasks.