JOB SUMMARY

Under the general direction of the Director of the County Personnel Department and/or designee, this position will be assigned to either the downtown or JFS CPD team; assists in the recruiting, screening & selection process; prepares and processes forms & documents; receives & directs inquiries and responds to routine questions regarding personnel/human resources matters; may assist higher-level Personnel Officers with more complex tasks including but not limited to employee onboarding/orientation, investigating grievances/complaints, labor-management meetings, etc. This position will serve as the payroll backup for the Time & Labor Specialist staff.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of: office practices and procedures & County policies and procedures (may be developed after employment).Knowledge of civil service law and applicable federal law with the ability to research sections of the Ohio Revised Code and Ohio Administrative Code (may be developed after employment); Knowledge of civil service law and applicable federal law with the ability to research sections of the Ohio Revised Code and Ohio Administrative Code (may be developed after employment).
• Skilled in: data applications and software applications, specifically Microsoft Office knowledge of and experience with HRIS such as Oracle
• Ability to: apply principles to solve practical everyday problems; deal with a variety of variables in a somewhat unfamiliar context; define problems, collect data, establish facts and draw valid conclusions; work as a part of a group and cooperate with co-workers on group projects or work alone; handle sensitive inquiries from and contact with officials and general public; maintain a strict level of confidentiality & handle sensitive inquiries; Ability copy records precisely without error, copy material accurately and recognize grammatical and spelling errors, complete routine forms, maintain accurate records, prepare meaningful , concise and accurate reports; use proper research methods in gathering data; Ability to successfully communicate, both orally and in written format, with or without accommodation.

MINIMUM QUALIFICATIONS

Associate’s degree from an accredited educational institution in a related field and two (2) years’ experience in human resources, recruiting, payroll and/or administrative/clerical support, OR high school graduate or equivalent and four (4) years’ experience in human resources, recruiting, payroll and/or administrative/clerical support, OR any equivalent combination of experience, education, training and/or certification as determined by the employer.
- Must have Driving Privileges in the State of Ohio

• Assists higher-level Personnel Officers with the recruitment, screening & selection process: updates and maintains the vacancy Log; prepares & distributes internal job postings; answers questions regarding job openings for the public; receives & forwards applications; prepares and schedules interviews;; schedules/administers skills assessments; checks references/employment history & requests records checks for applicants as directed by Personnel Officers 2’s or Senior Personnel Officers; prepares & sends correspondence to job applicants regarding the status of their application; organizes “new hire” packets for use; may assist higher-level Personnel Officers with onboarding/orientation meetings and/or review related paperwork to ensure completion.
• Enters personnel changes and new hires into the HRIS Oracle System.
• May assists Senior Personnel Officer by preparing and distributing basic FMLA correspondence once decision has been made (i.e., approvals or denials); gathers information to allow County to respond to unemployment claims; monitors attendance and tracks leaves of absence.
• Assist to maintains a table of organization & chart of positions incorporating changes when notified by a higher-level Personnel Officer.
• Assists with organizes & updates the team’s shared drive of electronic files, documents & forms; researches/gathers various related items (policies, position descriptions, evaluations, form letters, etc…) and scans or files into the shared drive as appropriate or directed.
• May provide general advice to employees on routine human resources-related matters and ensures that more complex inquiries are directed to higher-level Personnel Officers.
• May assist higher-level Personnel Officers by gathering information needed to investigate & respond to grievances or complaints, prepare for labor-management meetings, etc.
• Serves as a backup for Time & Labor Specialist. May enter time & labor data into the HRIS to ensure accurate payroll information for assigned departments
• Additional duties as assigned.