Petroleum Inventory Specialist/Analyst at TLP Management Services LLC

Martinez, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

108000.0

Posted On

20 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Inventory Management, Cost Control, Budgeting, Analytical Skills, Communication Skills, Leadership, Problem Solving, Attention to Detail, Teamwork, SAP, Oil and Gas Industry Knowledge, Time Management, Vendor Management, Financial Reporting, Operational Variance Analysis

Industry

Description

POSITION SUMMARY The Petroleum Inventory Specialist/Analyst (Terminal Financial Analyst) is responsible for providing financial and inventory oversight to their assigned locations. GENERAL DUTIES AND RESPONSIBILITIES * Responsible for the oversight of the Inventory Management systems, in an effort to eliminate corporate /customer exposure due to inventory losses. * Prepare, review, and analyze inventory reconciliations, ensuring reconciling items are identified and corrected as necessary. * Review inventory statements for acceptable gain/loss, researching any operational variances issues. * Responsible for accurate and timely completion of inventory-related reports and other reports as assigned. * Monitor and allocate expenditures against annual terminal budget; inform managers of budget impact; prepare budget reports. * Serve as the primary contact for transactional information for various internal customers. * Perform key reporting functions (routine and ad-hoc) timely for various stakeholders, including Operational data-related reporting. * Monitor overall expenditures; promote cost control/containment; advise terminal leadership on cost variances and cost-saving opportunities. * Ensure correct coding and approvals of vendor invoices. Initiate or makes corrections when needed. * Prepare, submit, and track the status of Purchase Order requests, following up as required. * Coordinate with Procurement Services, providing assistance related to terminal procurement activities. * Organize and submit AFE requests. Monitor and report AFE spend; retain local AFE expense records; complete AFE closeouts. * Review vendor invoices in detail and follow up on any questionable charges. * Request AP aging reports from vendors and review against posted invoices. * Maintain vendor/purchase document files. * Train and serve as a backup for the Terminal Scheduler as required. * Other duties as assigned. ---------------------------------------- POSITION QUALIFICATIONS KNOWLEDGE, SKILLS AND ABILITIES: * Working knowledge and understanding of basic accounting and industry concepts, practices and procedures. * Working knowledge of terminal operations, including physical measurement of storage tanks, railcars, trucks, and other containers for use in confirmation of product quantities. * Ability to analyze and make judgments as to the accuracy of accounting data. * Ability to present information effectively to all levels of management. * Attention to detail in all areas of work, excellent time management skills. * Ability to independently develop solutions to problems/challenges as they arise. * Strong leadership abilities, including an assertive (yet diplomatic) personality, a great attitude, and the ability to handle change. * Excellent communication skills, both written and verbal, and the ability to interact effectively with various levels of staff and management. * Ability to multi-task, prioritize and work under pressure to meet deadlines while maintaining the highest quality of work product. * Capable of establishing effective working relationships that promote teamwork and collaboration. * Strong organizational and analytical skills with attention to detail and accuracy. * Ability to work well in a team environment that promotes inclusiveness and communication among team members. * Protect organization's value by keeping information confidential. EDUCATION, EXPERIENCE, QUALIFICATIONS: * Bachelor’s Degree in Accounting, Finance or Business Administration or equivalent experience is preferred. * Minimum of 4 years of relevant experience is required, preferably in a terminal setting. * Experience using SAP is preferred but not required. * Experience within Oil and Gas Industry, preferred. * Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) card. ---------------------------------------- PHYSICAL REQUIREMENTS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee must occasionally position, transport and/or move up to 10 pounds. * While performing the duties of this Job, the employee is regularly required to: 1. Be stationary for long periods of time. 2. Move about in an office environment. 3. Work using repetitive motion. * Work requires physical efforts associated with using the computer and phones to access information. WORKING ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is: * Regularly in an office environment. The noise level in the work environment is usually moderate. This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required. This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the incumbent with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position. ---------------------------------------- NOTE: Successful candidates must complete a drug screen and background check. TransMontaigne maintains a Drug and Alcohol Free Workplace. EOE STATEMENT: TransMontaigne is an equal opportunity/affirmative action employer. TransMontaigne makes hiring decisions solely based on qualification and experience, without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law. ABOUT THE ORGANIZATION: TransMontaigne Partners LLC is a terminaling and transportation company based in Denver, Colorado with operations in the United States on the Pacific Coast, the Gulf Coast, in the Midwest, and in the Southeast. We provide integrated terminaling, storage, transportation and related services for customers engaged in the distribution and marketing of light refined petroleum products, heavy refined petroleum products, crude oil, chemicals, fertilizers and other liquid products. Light refined products include gasolines, diesel fuels, heating oil and jet fuels; heavy refined products include residual fuel oils and asphalt. PAY & BENEFITS Hiring Range: * $97,372 - $108,000 Annually (DOE) Benefits: * Medical/Pharmacy Plan * Dental Insurance * Vision Insurance * Disability Insurance * Flexible Spending Account Plan * Health Savings Account * Tuition reimbursement * 401(k) Plan with Company Match * Employee Assistance Plan * Paid Time Off (PTO) - 1st Year Employee - 80 hours Total (3.08 Hours - Bi-weekly Accrual) * Paid Holidays - 9 Company Recognized Holidays * Tuition Reimbursement Program * Wellness Program

Responsibilities

The Petroleum Inventory Specialist/Analyst is responsible for financial and inventory oversight at assigned locations, ensuring accurate inventory management and reporting. This role involves monitoring expenditures, preparing budget reports, and serving as the primary contact for transactional information.