Pharmacy Administration Assistant at austinheal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

0.0

Posted On

08 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excellent Communication Skills, Clerical Experience, Organisational Skills, Interpersonal Skills, Ability To Work Under Pressure, Teamwork, Initiative, Letter Writing, Report Writing, Using Documentation Templates

Industry

Hospitals and Health Care

Description

Are you a current Austin Health employee? If yes, please log in to the Austin Health careers website via ‘Employee Login’ using your network log in details to search, view and apply for all career opportunities available. Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. About the Pharmacy Department The Pharmacy Department sits within the Division of the Chief Medical Officer and provides comprehensive high-quality care to Austin Health patients and supports other members of the healthcare team in all aspects of medicines management. The department consists of over 140 full time equivalent staff over 3 campuses of Austin Health, including pharmacists and technical and support personnel who work together to ensure patients receive excellent care. About the role The main purpose of this position is to provide timely and effective administrative and secretarial support to the Pharmacy Executive Team. This includes providing organisational and administrative support, coordinating executive communications (e.g. preparation of agendas and minutes) and contributing to a team environment. About you You will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset. To be successful in this role, you'll bring with you: Experience in clerical/administrative within a busy office environment where priorities might rapidly change. Excellent interpersonal and communication skills, including experience of letter writing, reports, and using standard documentation templates. Excellent organisational skills. Proven ability to work under pressure, to meet timelines and deadlines. Proven ability to work autonomously as well as in a team environment and to use initiative. Our benefits Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. Onsite childcare at Austin Hospital, easy access via public transport and car parking options. Mentoring and career development opportunities. Work with us! We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Tim Tran, Deputy Director Pharmacy (Clinical Services) at tim.tran@austin.org.au. Interested in finding out more about this opportunity? Read the position description for further details. Application closing date: 9 January 2026

Responsibilities

The main purpose of this position is to provide timely and effective administrative and secretarial support to the Pharmacy Executive Team. This includes coordinating executive communications and contributing to a team environment.