Job overview
The Oxford University Hospitals NHS Foundation Trust is one of the largest teaching Trusts in the country. The Trust incorporates the John Radcliffe Hospital, Churchill Hospital, Nuffield Orthopaedic Centre in Oxford and the Horton Hospital in Banbury. Nationally and internationally renowned for its services, quality of staff and academic departments, the Trust provides general and specialist services for the people of Oxfordshire and the surrounding area.
Post Title: Pharmacy Invoicing Clerk
Pay Band: Band 3 - £24625 - pro rata (based on 37.5hrs)
To match invoices to orders and pay within set parameters
Resolve any problems on invoices
To reconcile statements from suppliers each month
Receiving in Purchase order under set guidance
Where appropriate to support the Distribution staff in daily activities e.g. picking of medicines from stores
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .
In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles
Oxford University Hospital s promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
1. To be familiar with the functionality of the pharmacy computer system in relation to passing invoices and looking up historical information.
2. To open mail and match invoices and credit notes to relevant purchase orders.
To liaise with Purchasing and Stores staff regarding any discrepancies with invoices - including quantity received and value charged.
To alert the Operational Manager or Deputy of discrepancies between expected price and actual price.
To liaise with Purchasing Manager regarding claims for items purchased off contract.
To prioritise payment to wholesalers ensuring penalties for late payment are not incurred.
To clear the system of long outstanding invoices using appropriate coding.
Recording any information as required for audit purposes
Liaison with creditor payments department to ensure where possible prompt payment is made and queries with batches are brought to the attention of line manager.
Ensure that filing is kept up to date and where appropriate sent off site.
Liaison with creditors and customer services in outside companies to resolve queries and disputes on invoices at an early opportunity.
To run appropriate reports of invoices entered when necessary.
General office duties.
When required to help in the Distribution section with picking and taking phone calls as directed.
Any other reasonable duties.
Essential Qualities
Desirable Qualities
Good Keyboard skills
Advanced keyboard skills
Good telephone manner
GCSE or equivalent in Maths and English
Basic skills in using MS Office products e.g Word and Excel
Advanced knowledge of all MS Office applications.
Good communication and interpersonal skills
Experience of Windows based computer systems (Word, Excel)
Team working skills
Previous office experience, especially in a financial field.
Good time management skills
Good literacy and numeric skills
Organised and methodical approach to work
Good attention to detail
Familiarity with general office equipment
Good organisational skills
Self motivate

Please refer the Job description for details