Philanthropy Coordinator at Kids' Food Basket

Grand Rapids, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, CRM, Donor Database, Raiser’s Edge, Development, Grants, Research, Written Communication, Verbal Communication, Organizational Skills, Attention to Detail, Customer Service, Data Analysis, Project Management, Event Coordination, Community Engagement

Industry

Civic and Social Organizations

Description

Description Applications will be reviewed after January 1, 2026. Position Summary: The Philanthropy Coordinator supports the Philanthropy department including grants process, mail intake, gift acknowledgement letters, database maintenance, event support & sponsorships, and administrative projects. Organizational Values: Kids’ Food Basket pursues a future in which all children have access to the nourishment that fosters their lifelong health and limitless potential. Our core belief is that healthy food is a right, not a privilege, for every child. Since 2002, Kids’ Food Basket has grown from serving 125 students in Kent County to providing 11,000 meals every weekday to 62 schools in Kent, Muskegon, Ottawa and Allegan counties through our flagship Sack Supper program. Access to good food is the foundation of good health, and we combine this access with education and agriculture to create lasting change in our community. Kids’ Food Basket’s educational programming connects learners to where healthy food comes from and why it matters. We use our sustainable farmland as experiential classrooms to create meaningful educational experiences and host community volunteerism that connect us to each other. Through these efforts, our farms provide thousands of servings of fresh produce to underserved neighbors in West Michigan. Together, we are working toward a more nourished future. Nourish: We feed our future by providing healthy, nutritious, ready-to-eat meals each weekday to children experiencing food insecurity. Grow: We increase healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruits on our chemical-free farms. Learn: We use our facilities and farms as classrooms to foster a deeper understanding of where food comes from and why it is important, empowering children to make lifelong healthy choices. Engage: We invite and include diverse perspectives to increase culturally responsive solutions and food equity in West Michigan. Advocate: We strive to increase our community’s understanding of food access, why it is important and what we can do to ensure good food for generations. Job Responsibilities: 1. Supports the VP and Senior Director of Philanthropy by managing the department calendar, scheduling meetings, and providing general administrative support. 2. Provides support to the Events team by managing sponsorship online submissions and applications, coordinating invoices, and handling follow-up tasks. 3. Collaborate with the Finance Team to manage the mail intake process, including opening, scanning, and coding donations into the donor database. 4. Edits and finalizes merged gift acknowledgment letters, processes donor thank-you communications and cards and handles donation receipting. 5. Provide backup support for the donor database, including gift processing, database maintenance, donor profile updates, duplication removal, list generation, and data analysis. Enhance expertise through cross-training and adherence to standard operating procedures. (Raiser’s Edge) 6. Manages projects for the Philanthropy team, including direct mail campaigns and annual fund strategies, as needed. 7. Supports the Grants Team by coordinating the grants calendar and tracking grant details in the Raiser’s Edge database. 8. Offers support and exceptional customer service to donors, addressing inquiries and ensuring a positive experience. 9. Perform additional duties as needed to support team goals and organizational needs. Supervision Received: General direction. Plans and arranges own work. Uses a wide range of procedures to accomplish assigned objectives. Supervisory Responsibilities: No supervision: No supervisory responsibilities. Education & Experience: 1. High school diploma or GED required. Associate degree preferred. 2. Two (2) or more years of relevant experience. Other Knowledge, Skills & Abilities: 1. Proficient in Microsoft Office Suite. 2. Experience with CRM or donor database. Raiser’s Edge preferred. 3. Knowledge of development, grants, and research. 4. Excellent written and verbal communication skills. 5. Strong organizational skills, excellent attention to detail, and strong attention to follow through. 6. Ability to work occasional evenings as needed to support events. 7. A sense of optimism and an assets-based way of viewing people and situations. 8. Ability to effectively interact with a diverse population from a variety of ethnic and socioeconomic backgrounds. 9. Have a desire to develop a basic understanding of hunger and poverty issues in West Michigan. This job description outlines the primary duties of the role but may not include all responsibilities. Management may request additional tasks as needed. The Company reserves the right to amend this job description at any time. This document does not constitute an employment contract and does not alter the at-will employment relationship. Benefits: Kids’ Food Basket offers a competitive benefits package to full-time employees including medical, dental, vision, short-term disability, life/accidental death & dismemberment, flexible spending accounts, 401(k) plan with employer match, a generous PTO policy with 4 weeks in the first year of employment, paid holidays, and more. Benefits eligibility begins on the first day of the month following the date of hire. 401(k) plan eligibility is after 6 months of employment. Equal Employment Opportunities Kids’ Food Basket provides Equal Employment Opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, height, weight, marital status, genetic information, qualified disability, veteran status or any other protected characteristic. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

Responsibilities

The Philanthropy Coordinator supports the Philanthropy department by managing administrative tasks, event support, and the grants process. They also handle donor communications and database maintenance.