Physician Admin Assistant - NCPS Neurology (Full Time, Days) at Nicklaus Children's Hospital

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

0.0

Posted On

14 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling Appointments, Correspondence Preparation, Record Maintenance, Call Screening, Credentialing Applications, License Requirements, Continuing Medical Education Tracking, Surgery Coordination, Authorization Obtaining, Data Gathering, Report Preparation, Calendar Management, Liaison, Supply Ordering, Travel Arrangements, Transcription

Industry

Hospitals and Health Care

Description

Job Summary Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader. Job Specific Duties Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed. Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships. Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours. Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included. Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs. Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary. Prepares medical reports and/or documents for Leader's or Physician's approval. Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc. Acts as liaison between employees, agencies, and other physician practices. Orders medical and office supplies. Responsible for equipment and repairs. Processes all travel applications and makes travel arrangements including hotel reservations. Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries. Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories. Minimum Job Requirements 2 years of customer service experience in an office setting or similar environment Knowledge, Skills, and Abilities High school education or equivalent preferred. 2 years of administrative experience and/or physician office experience preferred. Bilingual: English/Spanish highly preferred. Knowledge of grammar, punctuation, spelling, and business related writing skills. Knowledge of medical terminology. Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet. Able to organize and compose general business communication for review and signature. Ability to represent department/function in a professional, courteous, and efficient manner

Responsibilities

This role involves providing comprehensive administrative support to physicians and leaders, including managing complex scheduling for appointments, tests, and procedures, and preparing various professional correspondence and reports. Key duties also include handling patient-related communications regarding results and prescriptions, and assisting with physician credentialing and continuing medical education tracking.