Date Posted: 02/27/2025
Req ID: 41855
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00057733

ABOUT US:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

ESSENTIAL QUALIFICATIONS:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of related administrative support to academic/educational programs in a healthcare or post-secondary environment.
• Experience providing committee support (including scheduling meetings, minute taking, coordinating agendas, materials and follow up items)
• Demonstrated experience in managing multiple priorities with conflicting deadlines while maintaining a high degree of accuracy
• Demonstrated experience coordinating logistics for events, workshops and/or seminars
• Demonstrated ability to develop and maintain web-based information and applications
• Demonstrated ability coordinating and organizing schedules
• Demonstrated experience independently writing routine documents and correspondence such as newsletters, brochures, handbooks
• Advanced proficiency in MS Office, with particular proficiency in database and spreadsheet applications, web conferencing platforms (Teams, Zoom), internet and email applications
• Excellent interpersonal, communication (verbal and written), judgement, organizational and analytical skills
• Superior organizational and time management skills
• Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Ability to work professionally with confidential information; work professionally with confidential information

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Acting as the first point of contact for general enquiries
• Coordinating the preparation and distribution of program and course materials, including circulating course evaluations
• Maintaining course information on student information systems and generating reports
• Keeping well-informed on changes to courses, program requirements, policies and procedures
• Writing routine documents and correspondence and coordinating meeting schedules, agendas, taking minutes, materials, action and follow-up items
• Handling sensitive and/or confidential information
• Determining logistical details and activities for events and/or programming

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Communicator
• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player
  Closing Date: 03/13/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time