Planning Department Administrator at Polar Beverages

Town of Glenville, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Skills, Organizational Skills, Attention To Detail, Data Management, Reporting, Forecasting, Project Support, Communication Skills, Microsoft Excel, ERP Systems, Problem-Solving, Collaboration, Process Improvement, Customer Service, Logistics, Procurement

Industry

Food & Beverages

Description

Position Summary: The Planning Department Administrator supports the daily operations of the Production Planning team by managing key data, coordinating information between departments, and maintaining accuracy across customer-facing systems. The role requires strong analytical and organizational skills, attention to detail, and the ability to coordinate multiple moving parts in a dynamic manufacturing environment. *This is an hourly, Mon-Fri on-site office position, remote work will not be considered. Key Responsibilities Data Management & Reporting * Maintain and update customer-facing portals and internal planning systems with accurate and timely production, shipment, and inventory data. * Prepare, analyze, and distribute pre- and post-production information and reporting to support planning, operations, and customer success. * Validate production data against schedules, forecasts, and inventory records to identify and resolve discrepancies. * Support planning team metrics by maintaining dashboards, spreadsheets, and analytical tools for performance visibility. Planning & Forecasting Support * Interpret and enter customer forecast data into planning systems to support capacity, materials, and production scheduling. * Track and communicate production changes, schedule adherence, and customer order status to stakeholders. Project & Commercialization Support * Assist in planning and executing commercialization activities for new product launches, packaging changes, and seasonal transitions. * Coordinate cross-functional updates related to timelines, material readiness, and production readiness. * Support planning and customer service teams by organizing data, timelines, and documentation tied to launch activities. * Monitor key milestones and provide visibility to the Co-Pack manager and project stakeholders to ensure deliverables stay on track. Customer & Interdepartmental Support * Provide administrative and analytical support to ensure alignment between production, customer service, and planning functions. * Partner with logistics, procurement, and operations teams to track material availability and resolve scheduling conflicts. * Maintain and organize documentation for internal and customer audits, including production confirmations, product order management, and forecast revisions. Continuous Improvement * Identify opportunities to streamline administrative, reporting, and coordination processes within the planning function. * Participate in process-improvement initiatives related to planning systems, data management, and cross-functional communication. Qualifications Education & Experience * Associate’s degree required; Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred. * 2+ years of experience in a manufacturing, supply chain, or data management environment preferred. * Experience supporting cross-functional project teams or product commercialization efforts is a plus. Experience in beverage or food manufacturing a plus. Skills & Competencies * Strong analytical and problem-solving skills with high attention to detail and data accuracy. * Excellent organizational and communication skills with demonstrated ability to manage multiple priorities. * Proficiency in Microsoft Excel (pivot tables, formulas, data visualization); familiarity with ERP/MRP systems such as AS400, SAP, or Microsoft Dynamics preferred. * Demonstrated ability to support project timelines, manage tasks, and follow through on deliverables in a fast-paced environment. * Collaborative mindset with a proactive approach to anticipating needs and identifying process improvements. Physical & Work Environment Requirements * On-site, office-based with regular collaboration across production, logistics, procurement, and customer service teams. * May require occasional time on the production floor for coordination or validation of materials and production data.

Responsibilities

The Planning Department Administrator manages key data and coordinates information between departments to support the Production Planning team. Responsibilities include maintaining customer-facing portals, preparing reports, and assisting in project activities for new product launches.