Job Title: Transport and Plant Admin Assistant
Reporting to: Transport and Plant Manager
Working Hours: Mon - Fri / 9am to 5pm / one hour lunch (unpaid) (35 hours per week. Can be flexible and discussed at interview.
Salary: £12.21 per hour
Location: Strood

PURPOSE:

A position has arisen to join our small admin team to support the administration processes for our Transport and Plant Department. You will be an organised administrator capable of prioritising your workload. You must be comfortable working alone on occasion (when the other administrator is off site) and as part of a team. Attention to detail is paramount as you will be required to record and collate detailed information including number plates and numerical information both online and manually. A good standard of written English also required.

PRIMARY RESPONSIBILITIES:

· QR Code Process - inputting data from new machine forms - upkeep maintenance of HEQR website / creating new web pages for machines and cars and creating ordering forms for new stickers to be created.
· Processing new machines and sale machine forms.
· Creating EVSM (electric vehicle service module) on relevant spreadsheets such as CEC (current electric cars) and CEV (current electric vans)
· Monthly Audits which include checks of; Taxes, London congestion charge, MOT dates and insurances.
· Completing vehicle and plant tax requests including the update of relevant spreadsheets / actioning SORN requests.
· Scanning hard copies of V5s and Conformities onto the system and related filing
· Applying for LCC (London Congestion Charge) for new vehicles and renewing for old vehicles.
· Monthly preparation of crossing logs for Group & Plant Tyne tunnel accounts.
· Managing spare key cupboard – ensuring authorisation for sign in/out
· Managing Penalty Charge Notices – important daily task.
. Dealing with enquiries for our National Self Storage facility.
.Other Adhoc tasks.