JOB DESCRIPTION:

The Management Assistant will provide comprehensive administrative support to the Plant Leadership Team, with a significant element of communication and engagement activities for the factory workforce. This role is essential in ensuring smooth operations across the Plant Leadership Team and driving effective communication and associate’s engagement across our factory workforce.
As the organizational backbone of the Leadership Team, you will work independently on well-defined defined tasks while also being a key in fostering positive and collaborative work environment. Your contributions will help enable the leadership team to focus on strategic priorities, while you manage the day-to-day communication.
The Management Assistant reports to the Plant Manager - though tasks may be brought from the entire Leadership team and in exception the broader departments.
Some tasks are repetitive whereas only the content may vary, though in the creation of staff engagement and communications, a high level of organizational creativity is required.

• Administrative Support: Manage calendars, schedule meetings, arrange travel and handle correspondence for the leadership team. Execution of specific regular and ad-hoc tasks as required.
• Communication Coordination: Act as a liaison between the Leadership Team and factory workforce, ensuring clear and effective communication.
• Employee Engagement: Plan and execute engagement activities, including events, training workshops, and team-building exercises.
• Event Planning: Organize and coordinate factory and plant team events, including materials, logistics and agendas.
• Administrative contact in organizational matters, including crisis and supporting the organization of external audits and visits.
• Workforce Support: Acts as contact for internal departments and Supply Leaders group and Plant Leadership Team.
• Act as the primary contact for coordinating external factory visitor groups.
• Raising and approving relevant Purchase Orders in line with organizational processes.
• Document & File Management: Organizing files and maintaining important documents.