PMO Administrator at GDG on Campus | University of Sydney

Darlington, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

61.44

Posted On

29 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Compliance, Reporting, Excel, Microsoft 365, Clarity, Aconex, Communication, Data Cleansing, Cost Planning, Funding Requests, User Management, SharePoint, Problem Solving, Administrative Support, Governance

Industry

technology;Information and Internet

Description

Casual Opportunity within the Program Management Office Team (UI) Great Opportunity for current USYD students to gain experience HEO5 Step 1 $61.44 + superannuation About the opportunity The University of Sydney’s University Infrastructure PMO team are seeking a PMO Administrator to join the team on a Casual Basis. This role will support the PMO team with a variety of administrative tasks such as ensuring adherence to compliance standards and assisting Project Managers with reporting. Your key responsibilities will be to: Converting ideas to projects Clarity system conversions Reviewing Gate Papers Check submissions for completeness, accuracy, and alignment with governance standards. Flag missing approvals, outdated templates, or policy gaps. Liaise with PMs to resolve issues before submission deadlines. Updating ICT Cost Plans – monthly reforecast Maintain and update cost plans in line with actuals and forecasts. Coordinate PMs to validate inputs. Follow up with PMs on compliant tasks Track outstanding actions related to procurement, approvals, and reporting. Send reminders and escalate where needed. Maintain a compliance list and liaise with PMs to update Processing funding requests (RFF, variations, Return of Funds (ROF) Review and submit Requests for Funding, variations, and ROF forms. Ensure documentation meets UI requirements and financial controls. Track approvals and update any general notes Creating new Clarity and Aconex users Set up user profiles with correct access levels and project links. Provide onboarding support and basic troubleshooting. Maintain user records and deactivate inactive accounts. Monitoring PMO inbox Triage incoming emails and assign actions or responses. Flag urgent items and follow up on unresolved queries. Keep a log of recurring issues or requests for clarifications or decisions Updating SharePoint (minor updates) Make small content changes (e.g. links, dates, document uploads). Ensure version control and naming conventions are followed. Suggest improvements to layout or navigation if needed. Clarity data cleansing (as required) Identify and fix data inconsistencies (e.g. duplicate entries, missing fields). Run periodic checks to support reporting accuracy. Work with PMs to validate project data. About you Has relevant tertiary qualifications or equivalent work experience within a similar field Has Experience with the Excel and the full Microsoft 365 suite Experience with Clarity and Aconex will be advantageous but not required Has excellent written and verbal communication skills Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia. Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply. For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mouhamed El Chami Recruitment Operations by email to Mouhamed.elchami@sydney.edu.au © The University of Sydney The University reserves the right not to proceed with any appointment. Applications Close Monday 03 November 2025 11:59 PM Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! So once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you! The University values are excellence, trust and accountability. The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged. The University reserves the right not to proceed with any appointment. The University of Sydney may conduct routine pre-employment checks before an appointment is made. Want to know more about working at the University of Sydney? https://www.sydney.edu.au/about-us.html

Responsibilities

The PMO Administrator will support the PMO team with various administrative tasks, ensuring compliance and assisting Project Managers with reporting. Key responsibilities include converting ideas to projects, maintaining cost plans, processing funding requests, and monitoring the PMO inbox.