Portfolio Administration Specialist at IAG AUS

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Financial processes, Project portfolio management, Governance, Organization, Communication, Microsoft Office, Atlassian, Reconciliations, Reporting, Documentation, Process improvement, Stakeholder support, Data management

Industry

Insurance

Description

NRMA Insurance has been helping Australians with their general insurance and actively supporting communities for 100 years. Part of Insurance Australia Group (known as IAG), we’re proud to be one of Australia’s most iconic brands. We’re looking for a highly organised and proactive Portfolio Administrator to support the RIA Portfolio Execution team and help us deliver quality outcomes across our project portfolio. In this role, you’ll administer core people and financial processes, support key team rhythms and governance forums, and provide key support to EM in all aspects of running the function —helping keep our large, fast‑moving portfolio running smoothly. In this internal secondment role, based in Gadigal Country (Darling Park 2, Sydney), you’ll enjoy variety, collaboration and being the go‑to person who brings structure and clarity to complex work. This role is a great opportunity for recent university graduates looking to build hands‑on experience in a complex, enterprise‑scale project and portfolio environment. What You'll Do • Administration of people processes including onboarding, offboarding, system access, travel, timesheeting etc • Financial processes and administration —reconciliations, POs, SOWs, invoices, expenses, and cost recovery practices • Support logistics and material preparation for team rhythms and governance forums i.e. agendas, reports • Maintenance of portfolio documentation, distribution lists, communication channels • Other administrative support as required to the EM • Strengthen portfolio discipline through effective controls and process consistency What You'll Bring • Strong organisation and ability to juggle multiple tasks • Clear, confident verbal and written communication • Experience in corporate teams and following structured processes • Proficient with core tools (Microsoft, Atlassian) and financially literate • Curious, proactive and eager to understand people and processes • Able to manage sensitive information with strong governance focus • Familiarity with IAG systems (Success+, uBuy, Fieldglass, MyTime, CATS, MyRQ) is highly desirable What We Offer • Boosted superannuation with 13% as standard. • 20 days annual leave + 5 days MyLeave (extra leave for what’s important to you). • Work from home and many more flexibility options with myFlex. • Partner discounts on private health insurance, tech & appliances, and many more. • Access to LinkedIn Learning, the award-winning IAG Academy, study assistance and secondment opportunities. *employment type eligibility criteria apply Adjustments and Support If you require any support or adjustments to participate equitably in our recruitment process, we encourage you to reach out to recruitment@iag.com.au for a confidential conversation. More About Us As part of IAG, you’ll be joining a purpose‑led organisation that values connection, inclusion, and growth. We offer meaningful career opportunities, support work‑life balance, and encourage you to make a real difference every day. We celebrate diverse backgrounds, experiences, and perspectives, and we are guided by the knowledge and voice of Aboriginal and Torres Strait Islander peoples, businesses, and communities. We work alongside Indigenous‑led initiatives to create meaningful and lasting change for our customers and employees.

Responsibilities

The Portfolio Administration Specialist will manage core people and financial processes while supporting team rhythms and governance forums. They will also maintain portfolio documentation and provide administrative support to the Executive Manager to ensure smooth operations.