Portfolio Administrator- Commercial Real Estate at Carpinito Bros Inc

Kent, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

120000.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Coordination, Real Estate Operations, Property Visits, Filing Systems, Rent Collections, Bookkeeping, Financial Reporting, Tracking Critical Dates, Lease Administration, Vendor Coordination, Invoice Tracking, Insurance Management, Third Party Management Coordination, Microsoft Office, QuickBooks

Industry

Manufacturing

Description

Description Carpinito Bros. is a family-operated company with a portfolio of privately held real estate investments. For three generations, the Carpinito Family has assembled real estate holdings that include industrial, multifamily, mobile home parks, agricultural land, office, and other property types throughout the state of Washington. We’re seeking a Portfolio Administrator to support the day-to-day administration, financial coordination, and organization of our real estate operations within our family office in Kent, WA. Position Overview The Portfolio Administrator will play a key supporting role in the ownership-side management of our real estate holdings, which consist of properties managed in-house and by 3rd party managers. This position is ideal for someone with 3-5 years of relevant experience who is highly organized, detail-oriented, and looking to gain more exposure in a variety of real estate management tasks. This role has the potential to evolve into greater responsibility, including direct asset management and oversight. Key Responsibilities · Provide general administrative and operational support related to real estate holdings · Manage mail and email inboxes · Conduct periodic property visits and inspections · Maintain organized digital and physical filing systems (leases, contracts, insurance, invoices, correspondence, etc.) · Manage rent collections and delinquencies · Assist in keeping projects, follow-ups, and action items organized and moving forward · Perform basic bookkeeping functions, including payables and receivables · Support property-level financial reporting, reconciliations, and budgeting · Track critical dates including lease expirations, permits, renewals, notices, insurance renewals, and compliance timelines. · Help improve internal systems, workflows, and organization as portfolio grows · Communications with various tenants · Assist with lease administration, abstracts, amendments, and timeline tracking · Coordination with vendors and contractors, including invoice tracking and follow up · Assist with Insurance management, including policies, renewals, certificates and claims · Coordinate with third party property managers to ensure alignment with ownership objectives · Support in various company projects as needed Benefits · $90,000-$120,000/year DOE · 401k with Employer match · Company subsidized medical, dental, vision insurance · 2 weeks paid vacation, and paid sick leave Requirements Qualifications · A minimum of 3+ years of experience in an administrative, operations, or coordination role within the commercial real estate field. · In depth knowledge of Microsoft Office products and familiarity with QuickBooks functions · Familiarity with commercial real estate terminology and basic property financial concepts · Strong time management, organization, and attention to detail · Experience working with vendors and contractors · Strong verbal and written communication skills · Must possess solid problem solving skills with an ability to take initiative and think independently

Responsibilities

The Portfolio Administrator will provide general administrative and operational support for real estate holdings, managing inboxes, conducting property visits, maintaining filing systems, and handling rent collections and delinquencies. This role also involves performing basic bookkeeping, supporting financial reporting, and tracking critical dates like lease expirations and insurance renewals.