Portfolio Administrator - Ontario, CA at Rexford Industrial

Ontario, California, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

67000.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Property Management, Yardi Software, Invoice Processing, Budgeting, Tenant Communication, Vendor Management, Lease Compliance, Data Entry, Spreadsheet Management, Service Contracts, Insurance Tracking, Report Generation, Maintenance Coordination, Project Management

Industry

Real Estate

Description

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. Portfolio Administrator We have an exciting opportunity for a Portfolio Administrator to join our team in the Ontario, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager. Location: #LI-Hybrid / Ontario, CA Work Arrangement: While we currently follow a hybrid work model, at least 2-3 days per week at the office will be expected at this time. About The Role Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms. Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements Prepare tenant notifications of property activities and lease compliance. Maintain properties in Yardi Elevate System for service calls and ensure completion. Support the transition process of new acquisitions and dispositions. Communicate with tenants and vendors on maintenance issues. Assist Tenants with an online Tenant portal for rent payments and work order requests. Prepare job costs and work orders and obtaining proper approvals, including Yardi input. Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system. Help with tenant move ins and move outs processes, including checklist review. Assist the Manager and Director of Property Management with annual budgets. Help collect and update tenant and vendor insurance certificates. Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets). Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports. Maintain lease and contract files, and other files located within the corporate shared drive. Perform other activities by the Managers and Director of Property Management to provide a high operation standard. About You Bachelor's Degree preferred or equivalent commercial property management experience. 3+ years of experience providing excellent internal and external customer service. 3+ years of experience picking up different software systems quickly. ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment. Compensation Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $23.07 to $32.21 (annualized equivalent $48,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter. What We Offer Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance. Flexible Time Off Bonus Eligibility & Long-Term Incentives 401(k) Employer Match Program Professional Development Resources Robust Health & Wellness Program Volunteer and Community Engagement Opportunities Employee Resource Groups committed to Diversity, Equity, and Inclusion. We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance. In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy *These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

Responsibilities

The Portfolio Administrator will support Property and Portfolio Managers in managing a large portfolio of industrial properties. Key tasks include processing invoices, maintaining property records, and assisting with tenant communications.