Position details at Tasmanian Government

, Schleswig-Holstein, Germany -

Full Time

Start Date

Immediate

Expiry Date

23 Sep, 26

Salary

97915.0

Posted On

25 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Executive Correspondence Management, Staff Supervision, Conflict Resolution, Planning And Organisation, Interpersonal Communication, Negotiation, Resource Allocation, Document Workflow Management, Quality Improvement, Information Software Proficiency, Administrative Support

Industry

Government Administration

Description

[https://publicstorage.dc2.pageuppeople.com/384/ProviderAsset/scribble/58f1239a-d3c1-4a02-a946-03e16732544d.jpg] THE TEAM Hospitals North is responsible for a broad range of healthcare services delivered within the Launceston General Hospital (LGH) and through eight regional Primary Health sites. The LGH is Tasmania’s second largest hospital and the major referral centre for Northern Tasmania. Providing inpatient and ambulatory services to Launceston and surrounding areas. The LGH also delivers extensive outpatient and ambulatory services for the local community. Hospitals North is the largest employer in the region with approximately 3,800 staff. All our services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community. THE ROLE The Office Manager role is in the Office of the Chief Executive Hospitals North, a small team that supports the Chief Executive and the Executive Director of Operations and Performance (EDOP) Hospitals North. As the Office Manager you will oversee and coordinate the day-to-day operations of the Office, including: * Coordinating the delivery of high-quality administrative support services to the Chief Executive and EDOP, including rostering staff and allocating resources. * Overseeing the Office’s document workflow, including the distribution, tracking, filing and security of sometimes complex, specialised and/or confidential information. * Regularly reviewing the Office’s procedures, systems and processes as part of continuous quality improvement. * Supervising other administrative staff within the Office, including supporting, directing and reviewing performance. YOU WILL NEED * Demonstrated ability to function effectively in a health service environment, together with broad experience in the use of office management and information software and systems, with knowledge and experience in administration and executive correspondence management. * High level interpersonal, communication, consultation, negotiation, and conflict resolution skills including the ability to supervise, lead and motivate members of a team, with the capacity to apply initiative and sound judgement whilst working with limited supervision. * Demonstrated high-level planning, organisation, and coordination skills together with the ability to recommend and decide appropriate actions in an environment subject to work pressure, competing priorities, ambiguity, and change. Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application. WHY TASMANIA: The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites. Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work. DETAILS OF APPOINTMENT Permanent, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible. *Notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies. SALARY $85,196 to $97,915 per annum. Our Employer 12% superannuation contribution is on top of this amount. * Salary range is in accordance with Public Sector Union Wages Agreement 2025 BENEFITS AVAILABLE TO ELIGIBLE CANDIDATES * Professional development and accelerated pathways. * A range of leave entitlements, including study leave and Professional Development Support. * Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family. More information about our Employee Benefits can be found here [https://www.health.tas.gov.au/careers/employee-benefits] ELIGIBILITY Please refer to the Application Guide for more information of pre-employment check. DOWNLOAD THE STATEMENT OF DUTIES AND ANY ASSOCIATED DOCUMENTS We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance. Statement of Duties: * 530085 Office Manager - OCEHN Band 4 (Aprril 2025).docx [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtIfdWhKKWmLXVpLPxmKEG7iA_Oj6WTcS2rw78WUfUCOT3YXVxLraOb8YSmjmJcuYcYdVThyZ5DSdkK3I_xBP3y4eS4b_slmR0OF7wY3TvPzqpR7Cu2J0zM45maHt-dZ4e7-mFRR1iphku1GzRGGGhrg%7e%7e] Application Guide: * Applicant Guide.docx [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMt5zP2DDrlb__JL5Qa24kA9mtqzGOFoT2s_hV5rfW6EyvXuyVAN9rQXx-5lPZyS2jIP_KwvT-8GBXX7mE71UNWEVgtxiUvpt7G-v113qzvdqyRkXsMtvc4czmuZj8cb6_M_lujC2hKi2KZhxA8P0X90w%7e%7e] HOW TO APPLY Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. FOR MORE INFORMATION Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy. Name: Torben Partridge-Madsen Position: Senior Coordinator Phone number: 6777 6040 Email address: torben.partridge-madsen@ths.tas.gov.au WHAT IT IS LIKE WORKING AT THE DEPARTMENT OF HEALTH? Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Move to Tasmania | Tasmanian [https://tasmanian.com.au/live/move-to-tasmania/] One Health Podcast - Spotify [https://open.spotify.com/show/1exxefRfdL4bmGiKhalgvw] One Health Podcast - Apple [https://podcasts.apple.com/us/podcast/one-health-podcast/id1737709275] Tasmanian Health Careers | Tasmanian [https://tasmanian.com.au/health/] Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023). Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

Responsibilities

Oversee and coordinate the day-to-day operations of the Office of the Chief Executive, including administrative support and resource allocation. Manage document workflows and supervise administrative staff to ensure continuous quality improvement of office processes.