Post Exchange Executive – New Build at Holmes Hills LLP

Colchester, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Conveyancing, Residential Property Processes, Audio Dictation, Case Management, Communication Skills, Interpersonal Skills, Organization, Time Management, Attention To Detail, Land Registry Portal, Stamp Duty Land Tax Returns, Legal Secretarial Skills

Industry

Law Practice

Description

Job Vacancy THE ROLE Due to internal progression, we are looking to recruit within the established and busy New Build Property team of 5. In this role you will work in a fast-paced conveyancing department which specialises in New Build transactions. Your role will be to support the fee earners with their cases. You will be speaking with clients and referrers daily whilst progressing files. This is a great opportunity for someone with conveyancing experience to specialise and become an expert within this role. KEY RESPONSIBILITIES Preparing the memorandum of exchange and all post exchange correspondence Completion of all Stamp Duty Land Tax returns Submitting the land registry priority searches and bankruptcy searches via the land registry portal Preparing Certificates of Title for submission to lenders Preparing invoices and completion statements Preparing in advance of completion all paperwork and correspondence On completion days dealing with telephone calls, notifying all parties of progress and completion and submitting the stamp duty land tax returns Updating the LMS and Lender Exchange portals with all post completion tasks up to the point of registration Submission of applications to change the Register (AP1) and First Registrations (FR1) of properties Dealing with requisitions raised by the land registry with the support of the relevant fee earner Maintain the team spreadsheet, where necessary, with the tasks relevant to your role in the transactions Reviewing of files to ensure Stamp Duty and Registrations were submitted within the required timeframes Monitoring of file on which a retention or other monies are held and following up when required for release of those funds Attending to file closing Providing overall support to fee earners in the team in order for the team to run and operate smoothly. WHAT SKILLS & EXPERIENCE DO I NEED? Conveyancing experience obtained in a similar role. Good knowledge of residential property processes and procedures and confidence in managing transactions. Secretarial and audio dictation experience. Efficient and well organised, with attention to detail. Well-developed communication and interpersonal skills. Adaptable and flexible with ability to work on own initiative as well as part of a team. Ability to prioritise a case workload within tight time constraints under pressure. WHAT ATTRIBUTES DOES THIS ROLE REQUIRE? Meticulous organisation Sense of urgency, timely and reliable Client focussed Self-managing A strong communicator both verbally and written WHAT WE OFFER At Holmes & Hills, we pride ourselves on our collaborative, respectful and authentic culture. We are a modern and progressive law firm committed to delivering exceptional client service while supporting the wellbeing and professional development of our people. Competitive salary Supportive, relaxed and flexible working environment 28 days’ annual leave plus bank holidays Medicash cashback scheme after one year of service Life insurance Employee Assistance Programme (EAP) Physical and mental wellbeing support, including 24/7 virtual GP access Enhanced maternity and paternity pay Family-friendly policies and family events leave Company sick pay Cycle to Work scheme About us Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development. Working in partnership with businesses and individuals Holmes & Hills' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients' needs and objectives before delivering practical advice through a personal and accessible approach. Independently recognised as a leading law firm Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region. These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available. Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.

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Responsibilities

Support fee earners in a fast-paced New Build conveyancing department by managing post-exchange correspondence and Land Registry submissions. Handle Stamp Duty Land Tax returns, prepare completion statements, and maintain team tracking spreadsheets.