Post Production Coordinator at Company3

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

23.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client-Facing, Organization, Attention To Detail, Post Production Workflows, Scheduling, Customer Service, Communication, Adaptability, Professionalism, Billing Coordination, Workflow Management, MS Word, Excel, Outlook, Keyboarding, Slack

Industry

Entertainment Providers

Description

Position: Post Production Coordinator Business Unit: Company 3 Location: Vancouver, BC (Onsite) Pay Range: $20 - $23 CAD hourly POSITION SUMMARY: Company 3 Vancouver provides Post Production services to some of the world’s top content creators and is known for its creative artistry, pioneering technology and global reach. We are seeking a Post Production Coordinator who will work alongside our Producing team in a supporting capacity. The Post Production Coordinator we are looking for should have great inter-personal skills, be meticulous, always organized and work calmly and professionally especially during high pressure situations MAIN DUTIES: In this role, you’ll help shape a seamless client experience from the moment a project begins through final delivery. You’ll support our Producing team throughout the afternoon and evening, ensuring clients feel taken care of, sessions run smoothly, and communication flows clearly across departments. You’ll also play a hands‑on role in coordinating daily project logistics, maintaining accurate billing, and keeping all stakeholders aligned on project status. Serve as a polished, client‑facing representative, ensuring expectations are clearly managed and consistently met. Act as a communication bridge between the Producing team, client production, and internal departments. Create and finalize daily operator billing to support timely and accurate invoicing. Greet and escort clients upon arrival, ensuring a warm and professional experience. Oversee evening virtual and in‑studio sessions, coordinating hospitality and ensuring sessions run smoothly. Communicate session updates and project details to clients and internal teams with clarity and accuracy. Organize internal and client meetings for each assigned project. Coordinate with scheduling and operations teams to secure facility resources and personnel. Reprioritize tasks throughout the day to accommodate shifting schedules and production needs. Assist Producers with project tracking for billing and workflow management. Perform additional duties as needed to support the success of the team. WHAT YOU BRING: You bring a strong foundation in client‑facing Post Production environments and understand how to navigate the fast, detail‑heavy nature of creative workflows. You’re comfortable balancing multiple priorities, communicating with a wide range of stakeholders, and adapting quickly as project needs evolve. Your organizational skills, professionalism, and ability to stay composed under pressure make you a reliable partner for both clients and internal teams. Prior experience in a client‑facing Post Production role. Exceptional customer service skills with a polished, professional demeanor. Strong organizational abilities and meticulous attention to detail. Solid understanding of Post Production workflows for both feature and episodic content—from dailies and offline editorial through final mastering and delivery. Familiarity with Post Production scheduling processes and deadline‑driven environments. Experience with Xytech MediaPulse or similar scheduling software is an asset. Strong written and verbal communication skills with the ability to learn quickly. Proficiency in MS Word, Excel, Outlook, and solid keyboarding skills. Experience with Slack or MS Teams is a plus. Ability to interact professionally with all levels of an organization, including executives. Availability to work afternoon/evening shifts and overtime (including weekends) as required. This position is eligible for overtime. ABOUT THE COMPANY: Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more. Diversity and Inclusion at Company 3: Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self. It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process. *The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs. The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply. The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws. This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview.

Responsibilities

The coordinator will support the Producing team by ensuring a seamless client experience from project start to final delivery, managing daily logistics, maintaining accurate billing, and keeping stakeholders aligned on project status. Key duties include serving as a client-facing representative, bridging communication between teams, overseeing sessions, and managing hospitality.