Practice Admin Assistant at Clifford Chance

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

French, English, IT Skills, Document Production, Calendar Management, Email Management, Organizational Skills, Team Player, Customer Satisfaction, Proactive, Presentation Support, Travel Arrangement, Meeting Arrangement, Expense Reports, BD Support, Minute Taking

Industry

Law Practice

Description

Company Description We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work. You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams. Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. Job Description Who you will work with? You provide support to lawyers and work as a team with Practice Support Coordinators on activities which are essential to the proper functioning of the Paris office. You also work closely with all the other Business Professionals teams. What you will be responsible for? Secretarial/Administration services: Document production Prepare, reconcile, submit Expense Reports Phone line management (answering and directing calls) Print/copy/bind/mail, DPU liaison where applicable Document archiving, e-filing activities Update of listing rules where applicable Distribution lists/telephone lines update Calendar/Diary Management Email management (prioritising, drafting, organising, monitoring, filtering) Team coverage Bibles management, post-closing process "Dossiers de plaidoirie" BD Support Services InterAction entries Tracking BD activities Support on Powerpoint presentations Support on CVs updates Support on events organisation Meeting arrangement Practice/group meetings Practice/group training Practice/group dinner/lunches/drinks Other external/internal meeting arrangement Noting minutes and actions Visitor arrangements Seminar questionnaire summaries External seminar applications Travel arrangement Ticketing, booking, Itinerary preparation HR Follow-up of applications on Taleo Validation of absence requests on ADP Follow-up on lawyers' appraisal meetings, coordination with HR Follow-up of Academy online mandatory training Best Delivery and K&I: In collaboration with Practice Support Coordinators: advise Partners / Associates on the use of Best Delivery tools (CC Connect, Workshare transact, Template automation) Support in the preparation of newsletters and client briefings, knowledge database updates, maintenance of topic guides/information hubs on the intranet Projects Provide support as required such as generating reports, preparing presentations, coordination etc. Qualifications Your career experience so far? • You have excellent French and English communication skills, both verbal and written. • You have intermediate/advanced IT skills, including web search, MS Word, PowerPoint, Outlook, Excel. • Exceptional team player and ability to work autonomously, you are used to work in a demanding environment. • You have excellent organisational skills with particular attention to details. • Willingness and enthusiasm to work with and support different groups within the firm as required. • You are able to manage multiple activities at the same time and prioritize tasks appropriately. • You are motivated by customer satisfaction (external and internal). • You have excellent work ethic and are proactive and motivated to learn. Additional Information At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment. We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement. Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more about our inclusive culture here

Responsibilities

The Practice Admin Assistant provides essential support to lawyers and collaborates with Practice Support Coordinators to ensure the smooth operation of the Paris office. Responsibilities include document production, calendar management, meeting arrangements, and various administrative tasks.