Practice Administrator (Legal Secretary) - Construction, Melbourne at Clayton Utz

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

0.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Administrative Support, Diary Management, Client Meetings, General Accounts, Monthly Billing, Client Reporting, Expenses Management, File Management, Correspondence Handling, Conflict Searches, Invoice Review, Work Orders Preparation, Team Collaboration, Aderant Expert, Multitasking

Industry

Law Practice

Description

Join a top-tier Australian law firm Provide direct and high-level support to a Partner and their team within our Construction Practice Collaborate and contribute to a successful and impactful team The role An exceptional opportunity awaits a Practice Administrator interested in joining a top-tier Australian law firm. As an integral part of the team, this role involves providing support to the Partner and a team of legal practitioners, with a specific focus on supporting and managing high-level administrative responsibilities. Key responsibilities Provide high-level secretarial and administrative support for a Partner and team of practitioners within our Construction Practice High-level diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail File management and handling, including the opening and closing of files and matters Managing incoming correspondence, emails and internal and external requests, as well as providing a proactive and efficient approach to producing correspondence without direction Undertaking conflict searches on firm data base, preparing conflict emails Reviewing third party invoices and preparing client Work Orders Work as part of a cohesive team of Practice Administrators supporting the wider Construction team and be willing to step in and assist other Construction team members during busy periods Skills & Experience To excel in this role, we are seeking a candidate with; Previous experience in an administrative and/or secretarial role, ideally in the legal sector Highly organised with meticulous attention to detail Strong multitasking and prioritization skills, especially in high-pressure situations A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success The ability to build and nurture positive relationships with colleagues and clients Advanced technical skills (Outlook, Word, Excel, and PowerPoint) Professionalism in communicating / organising meetings with high-level internal and external stakeholders Proficiency in billing processes, with previous experience using Aderant Expert software desirable How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Jennifer Sanderson, (07) 3292 7331 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com. For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish. We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential. Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more

Responsibilities

The role involves providing high-level secretarial and administrative support to a Partner and a team of legal practitioners within the Construction Practice, focusing on diary management, billing, and file handling. Key duties include managing general accounts, preparing correspondence proactively, and undertaking conflict searches on the firm's database.