Practice Administrator (Legal Secretary) - Public Sector Disputes at Clayton Utz

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Secretary Experience, Client Management, Accounts Management, Communication Skills, Event Coordination, Microsoft Office, Organizational Skills, Team Collaboration, Initiative, Problem Solving, Time Management, Billing Processes, Presentation Preparation, File Management, Diary Management, Meeting Coordination

Industry

Law Practice

Description

The Role We have a rewarding opportunity for an experienced legal secretary to join our market-leading Public Sector team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis. In this pivotal role, you will provide high quality administrative and secretarial support to a Partner and team of lawyers. This role also offers the opportunity to gain hands-on experience with coordinating client events and other business development initiatives. This high-performing team is regarded as the leading Public Sector practice in Australia, with a reputation for providing the highest quality legal services to public sector clients spanning all levels of government. At Clayton Utz, we promote a friendly and positive team culture where you are encouraged and enabled to bring your true self to work. We offer a flexible and rewarding work environment that fosters collaboration and collegiality . Key responsibilities In this varied role, you will be responsible for: Working closely with a team of fee-earners to support with general administrative tasks, client management, timesheets and other ad hoc tasks to deliver exceptional service to our clients. General accounts management, client reporting and monthly billing. Corresponding and coordinating with clients, counsel, consultants and internal Clayton Utz teams including Finance and IT. Preparation of presentations, correspondence and similar documents. File and matter management, including conflict checking, matter opening and closing. Proactively managing telephones, email, electronic diaries and voicemail for the Partner and team members. Organising meetings and travel. Supporting our Clients and Markets team with events coordination and general business development initiatives. Skills & Experience To be successful in this role, you will have: Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives in a law firm or similar professional services firm. Experience with events coordination will be highly regarded. Ability to show initiative and take responsibility for daily tasks. A positive, friendly, solutions and team-focused mindset. Excellent written and verbal communication skills. A flexible and collaborative approach to working with different stakeholders and their unique styles. An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines. Experience with client billing processes, including using Aderant / CMS or similar financial software. Advanced skills with Microsoft Office (Word, Excel, PowerPoint, Outlook). Why Clayton Utz? Impactful Work: Clayton Utz is one of Australia's leading legal and professional services firms, known for our excellence in delivering industry and market shaping service to our domestic and global clients. Support for your health and wellbeing: A truly flexible working environment empowering you to work in a way that suits your needs, a variety of paid leave and other support initiatives to support yours and your family's wellbeing, and access to a wide range of benefits through our partnership with AIA Vitality. Culture and Environment: Be part of a truly collegiate workplace that values connection and collaboration. Clayton Utz is known amongst the Australian professional services landscape for its diverse and inclusive culture. Reward and Recognition: Market-leading financial incentives including a competitive remuneration and bonus structure that rewards high performance. We also offer up to 26 weeks paid parental leave with paid superannuation, with flexibility and inclusivity in mind. How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Nicole St John, (02) 9353 4928 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com. For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish. We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential. Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more

Responsibilities

The Practice Administrator will provide high-quality administrative and secretarial support to a Partner and a team of lawyers, including managing client communications and coordinating events. Responsibilities also include general accounts management, preparation of documents, and organizing meetings and travel.