FIRM SUMMARY

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

POSITION SUMMARY

Provides administrative support and assistance to the Milan Office Partners, Associates and Trainees.

Duties and Accountabilities1

• Prepares documents in Word, PowerPoint, Excel etc.
• Performs administrative functions including, but not limited to, the preparation of written correspondence and documents using in-house and external style documents.
• Manages the calendar, schedules appointments, meetings and conference calls and arranges for complex and detailed travel plans and itineraries.
• Keeps client contact details and lists up-to-date.
• Reviews and prepares bills and expense reports for travel and entertainment. Submits vouchers for payment. May also prepare and track personal expense information.
• Assists with the preparation and distribution of monthly reports to all partners and Firm management.
• Maintains effective and accurate filing systems (both for hard copy and electronic documents).
• Prints, prepares and collates papers ahead of meetings.
• Attends trainings as required to keep up-to-date with firm-wide procedures

QUALIFICATIONS

• Fluent English
• Previous experience in a Personal Assistant / Legal Secretarial role within a law firm
• Strong Microsoft Office skills
• Highly organised with a flexible approach
• Excellent communication skills
• Ability to work under pressure and prioritise work to deadlines
• Enjoy working as part of a team

• Prepares documents in Word, PowerPoint, Excel etc.
• Performs administrative functions including, but not limited to, the preparation of written correspondence and documents using in-house and external style documents.
• Manages the calendar, schedules appointments, meetings and conference calls and arranges for complex and detailed travel plans and itineraries.
• Keeps client contact details and lists up-to-date.
• Reviews and prepares bills and expense reports for travel and entertainment. Submits vouchers for payment. May also prepare and track personal expense information.
• Assists with the preparation and distribution of monthly reports to all partners and Firm management.
• Maintains effective and accurate filing systems (both for hard copy and electronic documents).
• Prints, prepares and collates papers ahead of meetings.
• Attends trainings as required to keep up-to-date with firm-wide procedure