Practice Coordinator - Emergency Medicine - Pomona Valley Hospital at Vituity

Pomona, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

28.24

Posted On

28 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Operations Support, Administrative Support, Financial Support, Software Super User, Meeting Support, Schedule Coverage, Data Metrics Collection, Operational Program Support, Recruiting, On-Boarding, Recredentialing, Compliance, Human Resources Relations, Medical Records Submission, Charge Capture, Documentation Compliance

Industry

Hospitals and Health Care

Description

Pomona, CA – Seeking Emergency Medicine Practice Coordinator Everybody Has A Role to Play in Transforming Healthcare As a Practice Coordinator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity As appropriate to the site practice, acts as the coordinator for the site Vituity leadership and as the interface for the practice to the hospital and community. As appropriate to the site practice, acts as the coordinator for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team. Provide administrative support to the site medical director and site management team. As appropriate to the site practice, provides support to the Medical Director and/or the Site Management Team with site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards. Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems. As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate. Provide office support to include, but not limited to, meeting support, office systems, supplies, site events, position procedure manual, and customer service. As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds. As applicable to the site practice, responsible for finding coverage as needed for the site clinical schedules to ensure adequate coverage with no disruption to patient care. As applicable to site practice, collect minimal data metrics. Provide administrative support of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations. Collaborate with Medical Director and/or Site Management Team to ensure aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students. Collaborate with Medical Director and/or Site Management Team to ensure all licensed providers are completing their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office. Collaborate with Medical Director and/or Site Management Team to ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests. Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and assist with compliance of employment law and Vituity policies. As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate. Ensure billing and documentation compliance through completion of site WIP/TAD lists and answering provider routine questions. Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests. Required Experience and Competencies High School diploma or equivalent and 0-2 years of administrative experience in an office or healthcare setting required. Associate degree in related healthcare or healthcare administration field preferred. Experience working in the healthcare field preferred. Knowledge of healthcare and medical terminology. Intermediate MS Excel, Word, PowerPoint, and Outlook skills Strong consultation skills and the ability to seek out information. Strong work ethic, organizational skills, and interpersonal skills. Ability to prioritize and work in a stressful environment. Ability to be self-directed, motivated, and sensitive to deadlines. Ability to express ideas and convey information effectively in verbal and written communications. Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image. Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. Ability to establish and maintain effective working relationships as required by the duties of the position. Ability to read, understand and communicate in English sufficient to perform the duties of the position. The Practice Pomona Valley Hospital – Pomona, California An acute care, not-for-profit, teaching hospital. Level II Trauma Center that functions like Level I. 412-bed facility with a 72-bed Emergency Department. Annual patient volume of approximately 97,000 with a 17-20% admit rate. Vituity Scribe support available. The ED is a Paramedic Receiving Center with Chest Pain and Stroke Center Designations as well as Emergency Department Accepting Pediatrics (EDAP). PVHMC was named one of the top 12% of hospitals in the nation by US News & World Report for 2023-2024; 2023: Get with the Guidelines® (AHA/ASA) - Stroke Gold Plus Award & Target: Heart Failure Honor Roll and Target: Type 2 Diabetes Honor Roll The Community Pomona, California, is a culturally rich city with a vibrant arts scene, historical landmarks, and a central location that makes it an excellent place to live and work. The city is home to the Fairplex, the site of the Los Angeles County Fair, and the Wally Parks NHRA Motorsports Museum, both of which draw visitors from across the region. Pomona’s thriving Arts Colony offers galleries, street art, and events, making it a hub for creativity. Outdoor enthusiasts can explore the nearby San Gabriel Mountains or enjoy the tranquil trails of Bonelli Regional Park. The city’s Mediterranean climate ensures sunny, warm weather most of the year. Located within an hour’s drive of Los Angeles and Orange County, Pomona provides access to urban amenities while maintaining its own unique charm. With its diversity, community spirit, and accessibility, Pomona is a dynamic and rewarding place to call home. Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% Outstanding Paid Time Off Student Loan Refinancing Discounts Professional and Career Development Program EAP, travel assistance, and identify theft included Wellness program Commuter Benefits Program Purpose-driven culture focused on improving the lives of our patients, communities, and employees. We are excited to share the base salary range for this position is $23.06 - $28.24 per hour, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Responsibilities

This role provides direct business operations support to medical directors, physicians, advanced providers, and scribes, acting as the coordinator for site leadership and the interface between the practice, hospital, and community. Key duties include administrative support, managing site financials, acting as a software super user, and ensuring compliance for providers and staff.