Practice Coordinator at Fairfield Dermatology

Fairfield, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

25.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Supply Chain Coordination, Vendor Communication, Administrative Support, Facilities Management, Microsoft Office, Google Workspace, Time Management, HIPAA Compliance, Invoice Processing, Billing Support, Recordkeeping

Industry

Hospitals and Health Care

Description

About Fairfield Dermatology Fairfield Dermatology is a leading dermatology practice dedicated to providing exceptional medical, surgical, cosmetic, and hair restoration services. We are seeking a highly organized and dependable Practice Operations Coordinator to support the day-to-day operational needs of our growing practice. This position is ideal for someone who enjoys coordinating multiple responsibilities, solving problems, and helping a busy healthcare organization run efficiently. Position Summary The Practice Operations Coordinator is responsible for supporting practice operations through inventory management, supply chain coordination, facilities support, vendor communication, and administrative assistance. This role works closely with practice leadership to ensure supplies, equipment, and operational processes are managed effectively while providing administrative support across the organization. Key Responsibilities Inventory & Supply Management Monitor inventory levels for medical and office supplies. Coordinate ordering, receiving, and stocking of supplies. Maintain organized inventory storage areas. Track supply usage and communicate replenishment needs. Assist with vendor communications and purchasing activities. Facilities & Vendor Coordination Coordinate facility maintenance requests and repairs. Serve as a liaison with vendors and service providers. Assist with office equipment management and troubleshooting. Help maintain a clean, safe, and organized work environment. Administrative & Operational Support Assist with invoice processing, billing support, and administrative recordkeeping. Support operational projects and process improvement initiatives. Maintain logs, spreadsheets, and operational documentation. Assist leadership with reporting, scheduling coordination, and special projects. Provide general administrative support as needed. Compliance & Organization Assist with maintaining practice policies and operational procedures. Support HIPAA compliance and workplace safety initiatives. Help ensure operational processes are followed consistently. Qualifications High school diploma required; Associate’s degree preferred. 1–3 years of administrative, inventory management, office coordination, or healthcare support experience preferred. Strong organizational and time-management skills. Proficiency with Microsoft Office and Google Workspace. Excellent written and verbal communication skills. Ability to work independently and manage multiple priorities. Experience in a healthcare or medical office setting is preferred. Schedule Part-Time Flexible schedule based on practice needs Compensation & Benefits Hourly Rate: $23.00–$25.00 per hour, based on experience Paid Time Off (in accordance with company policy) Opportunities for professional growth and development How to Apply Interested candidates should submit their resume to cestevez@fairfieldderm.com

Responsibilities

The Practice Operations Coordinator manages inventory, supply chains, and facility maintenance to ensure efficient daily operations. They also provide administrative support, including invoice processing and compliance monitoring, to practice leadership.