SUMMARY

The Preconstruction Coordinator at Rudick Construction Group provides critical support to the preconstruction and estimating teams. This role involves coordinating bid activities, managing project documentation, assisting with subcontractor prequalification and outreach, and maintaining internal databases. The ideal candidate is organized, technically savvy, and thrives in a dynamic, fast-paced construction environment..
Requirements:

RESPONSIBILITIES

• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Team player with the ability to work independently to meet deadlines, goals, and objectives.
• Strong organizational, time management, and attention-to-detail skills.
• Intermediate computer skills. Proficiency in Microsoft Office, Outlook, and ability to learn new software.
• Experience using tools such as Bluebeam, Unanet, Destini, Toggle AI, and/or CRM systems preferred.
• High School Diploma required; Associate or Bachelor’s degree in Construction, Engineering, or related field preferred.
• Must be able to sit for extended periods and commute or relocate to Dallas, TX 75206.

CORE RESPONSIBILITIES

• Coordinate bid-related tasks including ITB setup, document organization, takeoff tracking, and plan overlays.
• Collect and manage project data, track sales pipeline and departmental initiatives.
• Support trade partner relationship-building through events, prequalification, and feedback tracking.
• Maintain unit cost, VE, and project databases for preconstruction analysis and reporting.
• Prepare weekly reports, support estimating efforts, and contribute to onboarding and training initiatives.
• Serve as a technical liaison for preconstruction software systems and develop process improvements.

DETAILED RESPONSIBILITIES

• Administrative Support:
• Set up estimate folders and organize project documentation.
• Use Bluebeam for page labeling, overlays, and slip sheets.
• Set up Invitations to Bid (ITBs), manage estimating calendar and Bridget.
• Assist in subcontractor prequalification and relationship-building efforts.
• Create project info sheets, feedback forms, and coordinate trade partner events.
• Management Support:
• Prepare and distribute the Weekly Report Stack including project tracking, subcontractor updates, birthdays, and bid lunches.
• Track departmental initiatives and provide support for estimate reconciliation and audits.
• Training & Onboarding:
• Create and organize training videos, onboarding packages, and lessons learned documentation.
• Technical Support:
• Maintain and update unit cost, project, VE, and CRM databases.
• Analyze project data, generate reports, and support data-driven decision-making.
• Serve as technical specialist for preconstruction software and develop training resources.