COMPANY OVERVIEW:

Formation Lighting is a Specialist Architectural Lighting Manufacturer pushing boundaries in lighting design and manufacture we are based in London with production facilities in Stanstead and Somerset. Our approach involves collaborating closely with architects, lighting designers, MEP consultants, and project teams to deliver tailored lighting solutions for commercial offices, retail, leisure, healthcare, industrial and residential.
If you’re interested in joining a dynamic, rapidly growing business with ambitious expansion plans, we’d love to hear from you.

ROLE PURPOSE

The Pre-Sales Administrator (Quotation Specialist) plays a vital role in supporting the sales team by preparing accurate, timely, and commercially viable quotations for new projects. This position ensures that customer requirements are translated into well-structured proposals by coordinating closely with internal departments and maintaining a strong understanding of product offerings and project specifications. The role is key to enabling efficient pre-sales operations, improving quote turnaround times, and contributing to the successful conversion of opportunities into secured projects.

KEY RESPONSIBILITIES

· Prepare accurate and timely quotations for new lighting projects based on client requirements, architectural drawings, and technical specifications.
· Coordinate with sales team to ensure quotations align with product capabilities, availability, and design intent.
· Act as the primary administrative support for the sales team during the pre-sales phase.
· Respond promptly to client and sales team inquiries related to pricing, lead times, and product availability.
· Liaise with clients and sales team when clarification is needed regarding specifications, quantities, or special requirements.
· Organise and manage all quotation-related documentation, including revision histories, approvals, and submitted versions.
· Ensure all quotes are correctly logged in NetSuite and saved Drop Box.
· Track open quotes and follow-up when out of validity to review status.
· Maintain a working understanding of the lighting product portfolio, including technical specifications, applications, and installation considerations.
· Identify opportunities to improve quoting efficiency, reduce turnaround time, and eliminate errors.
Job Type: Full-time
Pay: £28,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: In perso