Premises & Procurement Coordinator at Clayton Utz

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

23 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Project Management, Procurement Processes, Travel Booking, Administrative Tasks, Facilities Management, Contractor Management, Invoice Processing, Expense Processing, Diary Management, Filing, Reporting, Data Entry, Microsoft Office Suite, Adobe Acrobat

Industry

Law Practice

Description

About Us Clayton Utz is one of Australia's oldest and largest independent commercial law firms, with offices in six cities and over 1700 employees. About The Role We are currently seeking a proactive and motivated administrative coordinator or assistant to join our Premises & Procurement team in Sydney on a part-time, 3 day per week basis. This role will support the national Premises & Procurement team with the coordination of premises activities and projects, procurement processes, travel booking coordination and general administrative tasks. Key Responsibilities Assist the premises and facilities team with project management of fit-outs, building related facilities issues and contractor management Assist the Senior Procurement Adviser with our procurement system workflow and user on-boarding process, user enquiries and administration Processing client and contractor invoices and expenses Diary management and coordinating travel bookings and arrangements General administrative tasks including filing, reporting and data entry. Position Requirements Successful candidates will have: Initiative and proactivity Intermediate proficiency with Microsoft Office Suite (including Excel) as well as Adobe Acrobat Strong attention to detail Excellent time management and organisational skills Demonstrated ability to communicate effectively with a variety of internal and external stakeholders Prior experience in a corporate office environment would be preferred, but is not essential. What We Can Offer: At Clayton Utz, we are committed to fostering a workplace where our people feel valued, supported, and empowered to thrive. We offer a range of benefits, including: Access to professional development programs and career growth opportunities A focus on health and wellbeing, with a variety of initiatives to support your physical and mental health A collaborative and inclusive culture that celebrates diversity and promotes belonging Up to 26 weeks’ paid parental leave which can be used flexibly over 2 years, plus paid superannuation Purchase up to 4 weeks additional leave annually. How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Nicole St John, (02) 9353 4928 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com. For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish. We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential. Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more

Responsibilities

This part-time role supports the national Premises & Procurement team by coordinating premises activities, managing procurement workflows, handling travel bookings, and performing general administrative duties. Key tasks include assisting with facility fit-outs, managing contractor relations, processing invoices, and coordinating travel arrangements.