If you are a current Linnaeus Associate, you will need to apply internally. In order to do this, please contact our Talent Acquisition team (details can be found via The Link) and someone will be in touch to discuss and progress your application.
JOB TITLE: Pricing and Coding CLERK
REPORTING TO: Client Accounts Manager
RESPONSIBLE FOR: Pricing and coding
AREA: SUPPORT (Hospital Operations)
HOURS: 18 hours per week, afternoon shifts Monday - Friday

ABOUT US

Since 2006, we’ve been one of the country’s leading veterinary specialist referral hospitals, with vets and their teams caring for small animals every day. Our dedicated vets, nurses and nursing assistants, supported by the client care team are committed to providing the highest quality surgical and medical care for pets. Many of our clinicians are nationally or internationally recognised specialists in their field and bring unique experiences to care for pets.
We have comprehensive and established clinical and non-clinical programmes for training, development and CPD.
You can find us in Hampshire, just south of Winchester, close to the M3 and national and international transport links. We are in a serene countryside setting with state-of-the-art facilities and are available to look after pets 24 hours a day, seven days a week.
Our vision is to be the south of England’s multidisciplinary veterinary referral hospital of choice, where referring vets, clients and their pets receive the best possible care.
For all informal enquires, please contact Sofia Thackray at sofia.thackray@linnaeusgroup.co.uk
We look forward to hearing from you!

LI-ST1 #LI-Onsite

We are proud to be Linnaeus, part of Mars. Linnaeus is a forward-thinking group of highly respected primary care and specialist referral practices in the UK and Ireland. Being family owned and part of Mars Veterinary Health, the largest veterinary company in the world, allows us to focus on advancing the veterinary profession to provide industry-leading pet care and unique career opportunities for our people. Why Linnaeus? - We pride ourselves in offering high-quality excellence of service and clinical care for our clients and their pets - We lead on sustainability and collectively drive positive change for people, pets and the planet - We prioritise your mental health and wellbeing – valuing equity, diversity and inclusion - We support your personal and professional development with best-in-class career frameworks and training programmes. We will empower and support you to grow your career from day one. We team up within our Mars family in partnership for a stronger future. Linnaeus is an equal-opportunity employer, and all qualified applicants will receive consideration for employment. We treat each other fairly and equitably and we are committed to fostering a culture that is inclusive and diverse for all our Associates. At Linnaeus, A BETTER WORLD FOR PETS starts with a better world for our people. If you would like to apply for this role, please click the Apply Button or for more information, please feel free to reach out directly to our Talent Acquisition team at careers@linnaeusgroup.co.u

Meeting all deadlines set by Central Support and members of the Senior Leadership Team.

• Accurate and timely production of administrative delegated tasks, ensuring GDPR compliance at all times
• The checking of hospitalised patient charges to ensure that the appropriate fees have been applied and refer any omissions to the relevant clinical associate.
• Input fees and charges arising from clinical procedures using data from costing sheets. Record and report discrepancies between final charge and estimates for training purposes.
• Cross-reference charging with clinical notes from surgical and non-surgical procedures. Resolve any discrepancies with the relevant clinician.
• Audit each vets consultations fortnightly to ensure pricing continuity in line with Practice policy. Record and feedback to the Senior Leadership Team.
• Provide in-house training for new and existing associates regarding the correct way of charging items on the Practice Management System.
• Communicate effectively with all Associates at the practice and central support as well as external contacts and clients.
• Have a flexible approach to an unpredictable work load, with a willingness to provide support for associates as needed, even if the tasks are not explicitly mentioned in this job description or specific delegated jobs list.
• Work to support the purchasing team in tasks relevant to pricing and purchasing.
• Work alongside the Client Care and Client Accounts Teams to realise Practice efficiencies

The management of patient records to ensure that correct charges are applied to minimise losses along with the running of associated reports. To facilitate pricing for veterinary clinicians and nurses from the formulated pricing sheets.
Taking direction from the Client Accounts Manager and Hospital Manager to provide a full range of practice administration activities to facilitate the efficient and effective operation of the Practice in an accurate and consistent manner.
To provide an efficient and seamless transactional service with Linnaeus Central Support team, maintaining good relationships.

Meeting all deadlines set by Central Support and members of the Senior Leadership Team.

• Accurate and timely production of administrative delegated tasks, ensuring GDPR compliance at all times
• The checking of hospitalised patient charges to ensure that the appropriate fees have been applied and refer any omissions to the relevant clinical associate.
• Input fees and charges arising from clinical procedures using data from costing sheets. Record and report discrepancies between final charge and estimates for training purposes.
• Cross-reference charging with clinical notes from surgical and non-surgical procedures. Resolve any discrepancies with the relevant clinician.
• Audit each vets consultations fortnightly to ensure pricing continuity in line with Practice policy. Record and feedback to the Senior Leadership Team.
• Provide in-house training for new and existing associates regarding the correct way of charging items on the Practice Management System.
• Communicate effectively with all Associates at the practice and central support as well as external contacts and clients.
• Have a flexible approach to an unpredictable work load, with a willingness to provide support for associates as needed, even if the tasks are not explicitly mentioned in this job description or specific delegated jobs list.
• Work to support the purchasing team in tasks relevant to pricing and purchasing.
• Work alongside the Client Care and Client Accounts Teams to realise Practice efficiencies.

A minimum of 12 months administration experience is essential and previous experience in a veterinary/doctor’s surgery is desirable. Excellent knowledge in Word, Excel and Outlook.