JOB PURPOSE

Prepare and submit bids, tenders and proposals for the Aid & Relief business. Ensure submissions are timely, accurate, compliant and supported by effective coordination across commercial, operational and regional stakeholders

KEY TASKS

• Coordinate end-to-end bid, tender, RFQ, RFP and EOI submissions
• Manage bid plans, timelines, action trackers, document versions and submission deadlines
• Respond timely to quotation requests with competitive pricing and required solutions
• Negotiate better rates based on volumes with DHL stations, suppliers
• Collect and consolidate inputs from commercial, operations, finance, legal, procurement and country teams
• Prepare and format proposal documents, presentations, capability statements and supporting materials
• Check submissions against customer requirements, internal policies and approval processes.
• Maintain bid templates, content libraries, tender records and opportunity pipelines
• Monitor relevant tender portals and support the identification and qualification of opportunities

SKILLS AND KNOWLEDGE REQUIRED

• Bachelor’s degree in business, Logistics, Supply Chain, International Relations or a related field
• Demonstrated experience coordinating complex, multi-country or multi-stakeholder tender submissions
• 3-5 years' experience in bid coordination, tender management, proposal support or commercial administration
• Good understanding of freight forwarding products, including air, ocean, road, multimodal transport, customs and supply-chain services
• Strong proficiency in Microsoft 365 tools, including Teams, SharePoint; document version control and tech knowledge
• Strong written English and professional document-editing skills; additional languages would be an advantage

KEY COMPETENCIES

• Planning and organization
• Attention to detail
• Customer Orientation
• Accountability
• Deadline & priority management
• Written and verbal communication
• Stakeholder coordination
• Analytical thinking
• Results orientation
• Digital collaboration & data-management skills