Principal Administrative Support Specialist at Odyssey Systems Consulting Group, Ltd.

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Systems Engineering Assistance, Acquisition Process, Requirements Analysis, System Design, Sustainment, Program Events Preparation, Document Drafting, Policy Dissemination, Meeting Coordination, Scheduling, Correspondence Preparation, Report Preparation, Briefing Preparation, Calendar Management, Action Item Monitoring

Industry

Government Administration

Description

Position Summary Odyssey Systems has an exciting opportunity for a Principal Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM). Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. The candidate will provide Systems Engineering assistance that applies a broad theoretical and practical knowledge of system engineering to the acquisition process. The candidate will also provide engineering support in the design, operation, and sustainment of systems and components that cover tasks throughout the acquisition life cycle (requirements analysis through system disposal). This is a full-time position that can be worked out of The Pentagon, Washington, DC. (This position is 5 days a week onsite) Responsibilities Duties include, but not limited to: Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate Monitors progress toward accomplishment of various taskings and initiatives. Provides support by supplying the information and background for the preparation of program events Drafts documents for the approval and signature of leadership Disseminates program policy and specific initiative guidance for members of the organization Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution Prepare correspondence, reports, papers and briefings IAW applicable policies and templates Maintain appointment calendars and conference room schedules Answer telephones, forward messages, and provide responses to routine queries Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses Provide inputs and recommendations regarding administrative and office management processes and procedures Assist with preparation of and updates to program office file management documents Prepare agendas, reports and briefings for staff meetings Assist Government with management of organization’s workflow Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Must have and be able to maintain an active Top Secret security clearance and have SCI eligibility Preferred Qualifications Education: BA/BS Degree Years of Experience: 20 years of directly related experience with 12 years of experience in a DoD setting Additional Information Location: The Pentagon, Washington, DC (This position is 5 days a week onsite) #LI-MK1 Company Overview Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Responsibilities

The specialist ensures leadership is informed of mission-related issues, monitors task progress, and supplies necessary background information for program event preparation. Duties also include drafting documents for leadership approval, disseminating guidance, and coordinating, documenting, and supporting various meetings and conferences.