Principal Assistant (Project Support) for NATO with security clearance at WLG

The Hague, South Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

21 Mar, 26

Salary

0.0

Posted On

21 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Information Management, Project Coordination, Stakeholder Engagement, Business Administration, Microsoft Office, Project Planning, Resource Management, Communication, Problem Solving, Risk Management, Change Management, Customer Relationship Management, Meeting Planning, Document Management, Time Management, Team Support

Industry

Financial Services

Description

Would you like to join the leading international intergovernmental organization? We are seeking a highly motivated and proactive Principal Assistant (Project Support) to join our client's team. The ideal candidate will provide crucial support in information management, project coordination, stakeholder engagement, and business administration to ensure the successful delivery of projects within the portfolio. Responsibilities: Recommends remediation actions as required. Identifies risks around the use of information. Reports on the consolidated status of information controls to inform effective decision-making. Monitors the implementation of effective controls for internal delegation, audit and control relating to information and records management. Supports the implementation of information and records management policies and standard practice. Portfolio, programme and project support Supports programme or project control boards, project assurance teams and quality review meetings. Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques. Provides basic guidance on individual project proposals. May provide a cross programme view on risk, change, quality, finance or configuration management. Deals with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information. Implements stakeholder engagement/communications plan. Collects and uses feedback from customers and stakeholders to help measure the effectiveness of stakeholder management. Helps develop and enhance customer and stakeholder relationships. Assists the team/manager in ensuring they have the information needed to support ongoing team processes. Assists in planning for meetings. Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity. Liaises and organises across functions. Updates and maintains office policies and procedures. Preparing and internally coordinating price proposals and / or Type B Cost Estimates (TBCE), including Statements of Work (SOW), for release to agency customers. This will be done through coordination with the relevant Subject Matter Experts (SMEs); Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc. Preparing and maintaining project plans (including service now activities)• Assisting in resource allocations Work with project managers on business intake management (start-ups, portfolio management, business planning) Work with project managers on regular reports based on agency standard tools and service line specific tools Act as project manager for small projects which includes all activities related to the PM function from project start-up to project closure. Create, maintain and administer project plans, as needed, on behalf of Project Managers; Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects; Coordinate with Contracting Officers for any external contracts, including Invitations for Bid (IFBs) and Requests for Quotation (RFQs);• Monitoring project performance, and approving time from resources; Confirming customer acceptance and closing of the projects, including Joint Final Acceptance and Inspection (JFAI) for NSIP; Maintain project portals and document libraries; Report on project status; Supports project managers in implementing changes to scope, resources, or timelines as needed. Ensures change management procedures are documented and executed in line with organizational policies. Assists in the effective planning and control of project resources. Ensures proper resource allocation and monitoring to meet project deadlines. Deputise for higher grade staff, if required;Performs other duties as may be required. Essential Qualifications & Experience: Education: Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience; Sound knowledge and experience in the use of Microsoft office automation package; Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now); Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing; Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment; Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff; Willingness for occasional travel to Brussels, Mons or BLA. If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.

Responsibilities

The Principal Assistant will provide support in information management, project coordination, and stakeholder engagement to ensure successful project delivery. Responsibilities include monitoring project performance, managing resolutions, and assisting in resource allocations.