Principal Court Clerk (Chancery Court Clerk) at SHELBY COUNTY GOVERNMENT

Memphis, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

40501.5

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Document Examination, Records Management, Courtroom Procedures, Case Management Systems, Microsoft Office, Written Communication, Verbal Communication, Arithmetical Computation, Problem Solving, Organizational Skills, Docket Preparation, Administering Oaths

Industry

Government Administration

Description

Position Summary Works under the direction of a supervisor within an assigned area of Chancery Court to assist Chancellors, other departments of the court, attorneys and civilians involved in litigation within Chancery Court as well as serving the public. Pay Grade: 44 Minimum Qualifications * Four (4) years of appropriate clerical, bookkeeping, data processing or statistical work; AND * High school diploma or possess a GED. * Courtroom experience preferred. * PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED. Duties and Responsibilities * Examines legal documents submitted to the court for adherence to court or legal procedures, accepts payments and issues receipts, explains courtroom procedures or forms to requesting parties. * Maintains the system of records and files in Chancery Court, including (but not limited to) storage, organization, rotating, transferring, copying, and certifying of court documents. * Provides information to various attorneys, state and county officials; transfers all requested cases to the appropriate requested entity. * Receives, maintains, and processes court documents in one or more areas within Chancery Court as assigned by Clerk and Master and/or CAO. * Serves as lead clerk in a courtroom setting preparing docket or calendar of cases to be called, administering oaths to witnesses, attorneys, and litigants; entering decisions and continuances into the case management system; securing information for a Chancellor, contacting attorneys and litigants, and instructing parties when to appear in court. * Schedules, analyzes, processes, verifies and maintains adoption and appellate reports and records with wide latitude to exercise initiative and independent judgement. * Performs special projects or activities as assigned by manager/supervisor. * Performs other related duties as assigned or directed. KSAs * Knowledge of Chancery local rules, Tennessee Rules of Civil Procedure, regulations and courtroom procedures as well as electronic case management system(s). * Experience with Microsoft products including Windows, Outlook, Excel and Word is required. * Must possess good written and verbal communication skills with the ability to work with court officials, the public and co-workers with courtesy and tact. * Ability to perform accurate arithmetical computations, analyze and solve problems and exercise good judgement. * Must possess good organizational skills with the ability to maintain an established system of records and files. * May require specialized knowledge, skills or abilities in specified work functions or areas within Chancery Court. Disclaimer This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate. Shelby County Resident Disclaimer All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.

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Responsibilities

Assists Chancellors and legal parties by examining legal documents, maintaining court records, and managing courtroom dockets. Serves as a lead clerk responsible for processing court documents and instructing parties on courtroom appearances.