Principal Project Officer at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

111686.0

Posted On

14 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Analysis, Process Improvement, Documentation, Training Development, Communication Skills, Organizational Skills, Policy Interpretation, Team Leadership

Industry

Higher Education

Description

Property and Facilities Full-time, fixed-term position through to 29 September 2026 Base salary will be in the range $102,565 - $111,686 + 17% Superannuation (HEW Level 7) Based at our picturesque St Lucia Campus About This Opportunity Are you ready to shape how systems and processes are understood and adopted across a world-class university? Join UQ’s Property and Facilities Division as a Principal Project Officer, where you’ll lead initiatives that enhance operational excellence and drive meaningful change. You’ll be part of the Asset Performance and Services team, supporting strategic and operational projects that improve documentation, training, and communication across Campus Operations. Key responsibilities will include, but are not limited to: Develop, maintain, and champion clear and accessible documentation of systems and business processes to support staff understanding and compliance Lead or contribute to the development, review, and implementation of policies, procedures and other strategic documentation for Campus Operations. Create and deliver supporting materials and resources (e.g. guides, training content, quick-reference guides, checklists, slide decks, short screen-capture videos) to help users adopt new or updated systems and workflows Actively contribute to change initiatives by promoting improved processes and ensuring consistency and clarity in documentation across teams Manage administrative and coordination tasks related to strategic initiatives and operational projects Perform business analysis to translate operational needs into actionable requirements and improvements (stakeholder interviews, process mapping, gap analysis, benefits tracking, and UAT coordination). About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.15 a day) Salary packaging options About You Qualification and training in a business-related area with at least four (4) years relevant experience; or an equivalent combination of relevant experience and/or education/training. Demonstrated ability to provide high level administrative support and advice, and to contribute to the work of a senior manager within a large and complex organisation. Ability to provide leadership to various task groups, committee, and coordinate teams to meet targets and deadlines. Experience in business analysis and process improvement Highly developed interpersonal and communication skills with the ability to effectively communicate with staff of all levels of the organisation. Excellent organisational skills, with a demonstrated ability to set goals, develop priorities, meet deadlines, and to manage multiple tasks effectively. Well-developed skills in interpreting policies and procedures and synthesising detailed information into clear, well-structured papers and recommendations. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Gordon Scott (Senior Manager Asset Performance and Services) at g.scott1@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au , stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Tuesday 4 November 2025 at 11.00pm AEST (R-55762). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Principal Project Officer will lead initiatives to enhance operational excellence and drive meaningful change within the Property and Facilities Division. Key tasks include developing clear documentation of systems and processes, and managing administrative tasks related to strategic initiatives.