Private Dining Coordinator - The National at Coury Hospitality

Oklahoma City, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 26

Salary

0.0

Posted On

06 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Sales, Event Management, Relationship Building, Communication, Organization, Attention to Detail, Problem Solving, Networking, Billing, Hospitality, Team Collaboration, Proactive Approach, Time Management, Follow-Up, Forecasting

Industry

Hospitality

Description

Why Work at The National? A career at The National, Autograph Collectionmeans working at one of the most breathtaking luxury hotels in Oklahoma City. Located in the historic First National Center, this stunning hotel features 146 guest rooms, the award-winning Tellers Italian restaurant, and The Great Hall, an iconic social and event space. Employees at The National take pride in delivering refined hospitality in an awe-inspiring setting, where history meets modern elegance. About The First National Center – Oklahoma City A historic icon reimagined, The First National Center is the crown jewel of downtown Oklahoma City. Originally built in 1931, this breathtaking Art Deco masterpiece has been meticulously restored, blending its rich past with modern luxury to create an unparalleled destination. Spanning over 1.1 million square feet, The First National Center features The National, Autograph Collection Hotel, with 146 elegantly appointed guest rooms, and The First Residences, offering 193 luxury apartments with state-of-the-art amenities. The property is also home to exceptional dining, including Stock & Bond, an upscale steakhouse; Tellers, an Italian-inspired restaurant in the historic bank lobby; The Great Hall bar; The Library of Distilled Spirits; and The Vault, a speakeasy-style bar inside the original bank vault. Beyond hospitality, the center includes luxury retail spaces and premier event venues, with The National Ballroom accommodating up to 400 guests and additional private meeting spaces blending historic grandeur with modern sophistication. At its core, The First National Center is dedicated to exceptional service, world-class hospitality, and a one-of-a-kind guest experience. More than just a landmark, it’s a community, a destination, and a place where history meets modern-day excellence. DEPARTMENT: Sales Department REPORTS TO: Director of Sales & Catering STATUS: Hourly / Non-Exempt JOB SUMMARY As the Private Dining Coordinator, you will drive our private dining program by booking, selling, and executing exceptional events across our Food & Beverage outlets. This high-touch role requires building strong relationships with high-profile clients while working closely with the sales team and outlet managers to create seamless, personalized experiences. From initial inquiry to final execution, you’ll ensure every event meets the highest standards, maximizing revenue opportunities and positioning our venues as top destinations for private gatherings, corporate functions, and social celebrations. JOB DUTIES Always provide the highest quality of service to the customer. Quick and timely responses to all calls, emails and leads (no later than 24 hours). Solicit and secure business for the restaurants through a proactive, focused sales approach using all available technology to identify comp set accounts, new customers in the market while continuing to saturate existing accounts. Develop strong, professional long-term business relationships. Attend networking events, become a member of civic organization and/or industry associations. Create restaurant event orders (REOs) with all set up, and food and beverage requirements needed for group. Ensure all REOs are signed by the client and distributed to the Restaurant and Culinary team in accordance with the guidelines set forth by the hotel. Ensure correct billing information is obtained and followed along with any deposit schedules that may be necessary. Maintain accurate information and revenues in TripleSeat at all times to ensure accurate forecasting. Create and maintain neatly organized files with all required and appropriate information. Work closely with restaurant teams on operations and event execution. Be on site to greet all groups upon arrival. Follow up with clients after function by phone to ensure customer satisfaction, thank them for the business and to address any possible challenges. Follow-up with various departments to ensure any necessary feedback is communicated. Follow through on billing to ensure all monies are collected. Assist other sales/catering managers with site inspections as required. Participate in all property specific customer functions. Proactively source new business and perform outside sales blitzes. Wear professional attire and always represent hotel to the best of your ability. Maintain a positive, cooperative work environment between staff and management in accordance with company values. Adheres to all standards, policies, and procedures. Requirements EDUCATION AND EXPERIENCE High school diploma or GED required 1-2 years of experience in upscale/fine dining and private catering sales. OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year of experience in the event management or related professional area required. PHYSICAL REQUIREMENTS Ability for long periods of time without sitting; walks fast paced during shifts; bends, reaches and stoops. Lift/carry 10 lbs. or less constantly; lift/carry 11-20 lbs. frequently; lift/carry 21-50 lbs. occasionally; lift/carry 51-100 lbs. rarely.

Responsibilities

The Private Dining Coordinator will drive the private dining program by booking, selling, and executing exceptional events across the Food & Beverage outlets. This role involves building strong relationships with clients and ensuring every event meets the highest standards.