Job Profile:
VistaJet is the leading private aviation company for corporations, governments, and ultra-high net worth individuals around the globe.
Our Private Dining Team of Specialists works with more than 7,000 suppliers around the world: the finest producers and purveyors, the most sought-after private chefs, and Michelin-starred restaurants, to source the freshest and highest quality ingredients and dishes.
Reporting to the Private Dining Financial Controller, you will be based in Dubai and be a part of our global private dining team. Your primary focus will be handling invoices accurately and promptly, as well as maintaining strong communication with our vendors to ensure correct expense management.
Your Responsibilities:

To succeed in this role, you will efficiently collaborate with our Payments Specialist and Private Dining team to optimize expense management processes to improve overall operational efficiency. Your responsibilities will include:

• Manage and process expenses using Chrome River software to eliminate expense backlogs, maintain accurate records, and comply with company policies.
• Support the Payments specialist in processing credit card payments to support the company’s smooth operations, ensuring timely and accurate transactions.
• Resolve catering invoice and expense backlogs by diligently processing and reconciling invoices, ensuring timely payment and accurate expense reporting.
• Collaborate with the operations team to streamline payment processes and provide financial support to enhance overall efficiency.
• Maintain accurate and organized financial records, ensuring company and regulatory guidelines compliance.
• Assist in month-end and year-end financial closing procedures as required.
• Communicate effectively with team members and external stakeholders to address financial queries or discrepancies.
• Assist in other accounting and finance-related tasks and projects as assigned by the finance manager or supervisor.

Required Skills, Qualifications, and Experience:

• 2+ years of experience working in a similar role, processing credit card expenses promptly
• Working knowledge of SAP, Chrome River, and other expense management software.
• Strong English language skills, including advanced spelling and grammar, to facilitate vendor management and internal communications
• Experience in Expense Reporting and Bank Reconciliations will be advantageous.
• You will demonstrate the ability to work independently as well as within a team.
• Prior experience working for a global organization would be an advantage.
• Interest in food will be considered an asset.

• Manage and process expenses using Chrome River software to eliminate expense backlogs, maintain accurate records, and comply with company policies.
• Support the Payments specialist in processing credit card payments to support the company’s smooth operations, ensuring timely and accurate transactions.
• Resolve catering invoice and expense backlogs by diligently processing and reconciling invoices, ensuring timely payment and accurate expense reporting.
• Collaborate with the operations team to streamline payment processes and provide financial support to enhance overall efficiency.
• Maintain accurate and organized financial records, ensuring company and regulatory guidelines compliance.
• Assist in month-end and year-end financial closing procedures as required.
• Communicate effectively with team members and external stakeholders to address financial queries or discrepancies.
• Assist in other accounting and finance-related tasks and projects as assigned by the finance manager or supervisor