Private Dining Sales / Food and Beverage Coordinator at Auberge Collection

Napa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

28.0

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Private Dining Sales, Food And Beverage Coordination, Guest Reservations, Large Party Bookings, TripleSeat System, BEO Preparation, Event Paperwork Coordination, Menu Management, Internal Communication, Office Organization, Inventory Management, Birchstreet Ordering, Clerical Duties, Data Gathering, Report Generation, Discretion

Industry

Hospitality

Description

Company Description Stanly Ranch, Auberge Collection is the resort of new Napa, bringing a bold, dynamic energy and creating an unrivaled destination and community itself. Set on over 700 acres of rolling vineyards and farmland in the southern section of Napa Valley’s wine-growing region with access to both Napa and Sonoma, the resort includes 135 airy cottage guestrooms and suites, featuring outdoor terraces with fire pits and views of the Mayacamas Mountains. Stanly Ranch offers a rare ownership opportunity consisting of a limited collection” of three- to six-bedroom Vineyard Homes and furnished two-bedroom Villas. The resort features Halehouse, an Auberge spa offering targeted and intentional treatments that help you reach your full potential, three unique dining venues including Bear, which pays homage to local farmers and makers, and a behind-the-scenes look at wine country with a unique range of thrilling adventures and immersive experiences. Embracing its 100-year Napa Valley history, Stanly Ranch, Auberge Collection has undergone an evolution from a working ranch to a deeply-rooted luxury destination capturing the casual honest luxury of culture and cultivation. Job Description The Private Dining Room Sales / F&B Coordinator is an essential member of the food & beverage team. This role has a focus on guest reservations, large parties and events in the F&B outlets. This role also aids the F&B Leadership Team by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests. Key Responsibilities Lead large party bookings, using the Triple Seat system as the primary resource Prepare and distribute BEOs for weekly meeting, daily updates, and internal reviews Present BEO’s to F&B team in a weekly meeting Coordinate event-related paperwork, including internal materials, event menus, signage, and floor plans. Manage daily event agendas and internal communication, ensuring all teams are informed. Maintain Tripleseat Administrator responsibilities, including event bookings, menu updates, and space availability management. Maintain office organization, inventory supplies, and assist with Birchstreet ordering. Support host stand overflow phone calls by taking reservations, confirming bookings, handling guest queries and directing them to the appropriate department. F&B menu printing, advance printing of special events and group menus, buffets signs and any required printed resource related to the F & B department. Support F&B department with time management, data gathering and communication for the execution of projects or events. Administrative duties as deemed appropriate by F&B Leadership. Generates assigned daily, weekly and monthly reports, such as revenue/covers/top item sales. Assist in the preparation of meetings: organize materials and agendas, prepare visuals/handouts, handle meeting logistics, and ensure that meeting attendees are informed. Demonstrate discretion and tact in preparing, disclosing, and handling confidential information. Communicate effectively with all levels of leadership and team members within the organization. Cultivate strong relationships with others by responding and resolving matters promptly. Serve as a team player for the organization, shifting priorities with flexibility. Other duties may be assigned. Assist with large party bookings, using the Triple Seat system as the primary resource Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages. The starting range for this position is $28.00. This is the pay rate for this position that Stanly Ranch reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience and education. Qualifications Any combination of education and experience that provides the required knowledge, skill and ability to perform the job. High School or College Graduate preferred. Flexible work schedule required. At least one year experience in an administrative capacity. At least 2 years of Food & Beverage or hotel operations experience Additional Information Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge SRGA Resort LP is an Equal Opportunity Employer, M/F/D/V. SRGA Resort LP provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, SRGA Resort LP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Type: Non-Management

Responsibilities

This role focuses on managing guest reservations, large parties, and events within the Food & Beverage outlets, while also supporting the F&B Leadership Team with timely and accurate administrative tasks. Key duties include leading large party bookings via TripleSeat, preparing and distributing Banquet Event Orders (BEOs), and managing event-related paperwork and communication.