Private Secretary (Administration) - Hon Potaka at Candidate Experience Site - Department of Internal Affairs

, , New Zealand -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

89310.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Te Reo Māori, Administration, Secretarial Skills, Reception Skills, Microsoft Office, SharePoint, Adobe Acrobat, Typing Skills, Attention to Detail, Organizational Skills, Independent Work, Collaborative Work, Problem Solving, Proactiveness, Resilience

Industry

Government Relations Services

Description

Private Secretary (Administration) to the office of Hon Tama Potaka Hon Tama Potaka is seeking an initiative-taking and detail-oriented Administrator to join his office as a Private Secretary. The opportunity: Hon. Tama Potaka, Minister of Conservation, Minister for Māori Crown Relations, Minister for Māori Development, Minister for Whānau Ora, Associate Minister of Housing and MP for Hamilton West is seeking a self-motivated and detail-oriented administrator to join his team as a Private Secretary (Administration). Based in his Ministerial Office at Parliament, you'll be a key member of his close-knit, energetic, and trusted team, supporting him throughout the 54th Parliament. Key Responsibilities: Be the welcoming and friendly face of the office by greeting manuhiri (visitors) Respond to portfolio related pātai (questions) via email & phone with care and professionalism Manage Ministerial correspondence involving process-driven administrative tasks such as logging invitations and meeting requests, hard-copy correspondence, and responding to stakeholders’ requests and invitations. Support the Senior Private Secretary with managing the Minister's diary, travel arrangements, and daily schedule Draft and respond to Official Information Act Requests Support with written and oral Parliamentary questions Liaise with the Electorate office to keep the Minister informed of local developments This is an events-based position based on the parliamentary term. The salary band range for this role is $71,767- $89,310 per annum, with starting salaries reflecting relevant skills and experience, as well as internal parity. What we’re looking for We welcome applications from experienced administrators who is looking for a unique and meaningful role where no two days are the same. Essential Skills: Ability to communicate in basic Te reo Māori Proven experience administration, secretarial, and/or reception roles Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and speedy typing skills Excellent attention to detail and organisational skills Ability to work both independently and collaboratively in a fast-paced environment An ability to work and problem solve at pace, with maturity, proactiveness and an elevated level of resilience. Desirable Attributes: An understanding of the machinery of government, OIAs, and Written or Oral Parliamentary questions would be advantageous Experience or interest in Minister Potaka’s portfolios would be advantageous Demonstrated experience or genuine interest in social media engagement and content creation A positive attitude and approach to your work A good sense of humour with the ability to have a laugh and work both closely with your team. Additional Information: This role will not commence until late November 2025. About us Ministerial Resourcing is the team within the Department of Internal Affairs (DIA) responsible for ensuring Ministers’ offices are suitably resourced with a range of highly skilled staff, who, in turn, provide a high level of support to the Minister, and ensure the smooth day to day running of their office. As a Ministerial office staff member, you will be employed by DIA and supported by our dedicated team of Portfolio Managers. Our purpose is to serve and connect people, communities, and Government to build a safe, prosperous, and respected nation. In other words, it is all about helping to make New Zealand better for New Zealanders. Interested? Apply today! Please note applicants must be Permanent Residents or NZ Citizens and are required to obtain and maintain a national security clearance at a confidential level or above. Prior to applying please assess your eligibility status using the Protective Security Requirements tool found here: https://www.protectivesecurity.govt.nz/personnel-security/clearances/eligibility-tool/ Applications close 5pm, Friday 24 October 2025, however, we will be assessing and interviewing suitable applicants throughout this period – early applications are encouraged. For more information, please contact Ministerial.Resourcing@dia.govt.nz To review the full job description, please click here.

Responsibilities

The Private Secretary will manage ministerial correspondence, support the Senior Private Secretary with the Minister's diary and travel arrangements, and respond to portfolio-related inquiries. The role also involves greeting visitors and liaising with the Electorate office to keep the Minister informed of local developments.