Procure-to-Pay Coordinator - Part Time at Sanford Health

Sioux Falls, South Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jul, 26

Salary

25.5

Posted On

05 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Freight invoicing, Supply chain operations, Accounts payable, Data reconciliation, Power BI, Excel, Lawson, Invoice processing, Cost center coding, Vendor compliance, Purchase order alignment, Dispute resolution, Financial reporting, Transportation logistics

Industry

Hospitals and Health Care

Description

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We’re proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. Work Shift: Day (United States of America) Scheduled Weekly Hours: 20 Salary Range: $16.00 - $25.50 Union Position: No Department Details We offer a flexible schedule Monday-Friday days working approximately 22 hours per week. Summary The Supply Chain Procure to Pay Coordinator supports the full lifecycle of transportation and freight-related invoicing across the enterprise. This role ensures accurate cost center coding, PO alignment, and vendor compliance with negotiated freight terms. The coordinator maintains a reliable freight management process, partners closely all Procure to Pay functions, and helps safeguard accurate financial activity across multiple operating systems. Job Description The Procure to Pay Coordinator manages the full life cycle of freight and transportation invoice processing across the enterprise. This includes reviewing UPS and FedEx invoices, validating each line for accuracy, and confirming that cost centers and service details are complete. The coordinator investigates missing information, resolves discrepancies, and disputes incorrect charges or service failures with the carriers. The role also oversees LTL freight invoices by confirming that item quantities align with purchase order records and that charges follow negotiated terms before coding them for payment. This position is responsible for reconciling data across systems and large datasets. The coordinator uses Power BI to extract and compare information from Lawson against extensive Excel-based FedEx files to ensure purchase order and cost center alignment. When mismatches occur, the coordinator researches the issue using PO documentation, vendor information, and input from internal stakeholders. The coordinator handles invoice coding and submission for a variety of transportation-related expenses. This includes assigning cost centers to rental car invoices and resolving incomplete information by collaborating with the Sanford Travel Program or contacting involved employees. Once invoices are coded, the coordinator prepares upload files and submits them to Accounts Payable, then monitors Lawson payment and remittance data to confirm that processing is complete and accurate. Because the role works across multiple financial platforms, the coordinator uses established crosswalks to translate cost center information. The position requires regular navigation across platforms to locate purchase orders, review comments and delivery dates, and verify payment status. The coordinator also supports Sanford’s freight management program by monitoring vendor compliance with negotiated freight terms and identifying trends that signal operational or compliance risks. Recurring discrepancies, dispute patterns, and systemic issues are elevated to leadership for review and action. Communicates well downward, upward, and outward. Takes a mindful approach to anticipated communications with colleagues and customers/clients. Presents a positive attitude and job proficiency, striving to bring ones' best self to work each day. Identifies key objectives, phases, and deliverables of each project within a program. Monitor suppliers' activities to assess performance in meeting quality or delivery requirements. Other duties as assigned by manager’s discretion. Qualifications High school diploma or equivalent required. Associate’s degree in business, supply chain, accounting, or related field preferred. Experience with transportation or freight invoicing, supply chain operations, or accounts payable is helpful. Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to talent@sanfordhealth.org. The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill. Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan. The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies. The organization’s transformational virtual care initiative brings patients closer to care with access to 78 specialties. Learn more about Sanford Health’s commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News. Good Samaritan, one of the nation’s largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care. As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies. The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities. Learn more about Good Samaritan’s mission and commitment to delivering high quality senior care in rural America at good-sam.com.

Responsibilities

The coordinator manages the full lifecycle of freight and transportation invoice processing, ensuring accurate cost center coding and purchase order alignment. They also reconcile data across financial platforms and monitor vendor compliance with negotiated freight terms.