Full time (office based)
Norwich
At Aquaterra Energy we specialise in providing engineering solutions and equipment to the global offshore energy industry – helping clients drive efficient and sustainable offshore operations from drilling and field development, to decommissioning, carbon capture and storage, renewable, and hydrogen projects.
We are seeking a highly motivated and detail-oriented Procurement and Administration Assistant to join our team. This role provides critical support across both procurement and project administration functions, contributing to the smooth and efficient delivery of operations. The ideal candidate will demonstrate strong organisational skills, a commitment to process compliance, and the ability to manage multiple priorities in a fast-paced environment.
Key Duties and Responsibilities

Procurement Duties

• Maintain accurate and up-to-date records of approved suppliers, including certifications and audit documentation.
• Maintain Procurement document control processes, including the management of documentation to and from suppliers, ensuring timely and accurate distribution.
• Assist in managing and developing supplier relationships, including monitoring supplier costs and identifying opportunities for cost savings.
• Support sourcing of new suppliers and report on supplier performance.
• Assist the Sales and Delivery teams in sourcing and quoting during bids and proposals, as required.
• Request and evaluate supplier quotations and assist in maintaining quotation records.
• Place purchase orders in line with procurement procedures and project needs.

Administrative Duties

• Provide administrative support to the Delivery team, including system housekeeping, filing, and general clerical support
• Set up projects as required, including creating project folders and assigning project codes Work closely with the QHSE department to support Delivery functions including Cost of Quality and SAFE card reporting.
• Process client Purchase Orders in accordance with Company procedures, ensuring they are fully signed and data is shared with relevant business Units.
• Assist with Project document control processes as required, including management of the Master Document Register. Assist with the preparation of Manufacturer’s Record Books (MRBs), data packs, and project close-out documentation.
• Assist the Delivery team in conforming to the Company’s Quality Management System (QMS) by ensuring documents are electronically recorded and stored in the relevant files, including engineering standards, policies, procedures and processes.

About you

• Previous experience in procurement and/or administrative support roles.
• Excellent organisational, communication and interpersonal skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency in Microsoft Office applications and IT systems.
• Ability to work independently and collaboratively across departments.
• Willingness to learn and take on new challenges

At Aquaterra Energy we believe that all employees have the opportunity to contribute positively to our sales targets be it through direct client interactions or the provision of their work internally. An understanding of the sales process and customer focus is an expectation for every employee and therefore appropriate training will be provided and must be attended by all.

Procurement Duties

• Maintain accurate and up-to-date records of approved suppliers, including certifications and audit documentation.
• Maintain Procurement document control processes, including the management of documentation to and from suppliers, ensuring timely and accurate distribution.
• Assist in managing and developing supplier relationships, including monitoring supplier costs and identifying opportunities for cost savings.
• Support sourcing of new suppliers and report on supplier performance.
• Assist the Sales and Delivery teams in sourcing and quoting during bids and proposals, as required.
• Request and evaluate supplier quotations and assist in maintaining quotation records.
• Place purchase orders in line with procurement procedures and project needs

Administrative Duties

• Provide administrative support to the Delivery team, including system housekeeping, filing, and general clerical support
• Set up projects as required, including creating project folders and assigning project codes Work closely with the QHSE department to support Delivery functions including Cost of Quality and SAFE card reporting.
• Process client Purchase Orders in accordance with Company procedures, ensuring they are fully signed and data is shared with relevant business Units.
• Assist with Project document control processes as required, including management of the Master Document Register. Assist with the preparation of Manufacturer’s Record Books (MRBs), data packs, and project close-out documentation.
• Assist the Delivery team in conforming to the Company’s Quality Management System (QMS) by ensuring documents are electronically recorded and stored in the relevant files, including engineering standards, policies, procedures and processes