Procurement Administrative Lead at Allied Fire Protection

Pearland, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Procure-to-Pay, P2P, Accounts Payable, Process Improvement, Workflow Standardization, Data Integrity, ERP Systems, Power BI, Supply Chain Administration, 3-Way Matching, Change Management, Cross-functional Alignment, Financial Accuracy, Vendor Management, Reporting

Industry

Fire Protection

Description

Procurement Administrative Lead JOB DESCRIPTION Procurement Administrative Lead Purpose: Lead and elevate procurement administrative operations across the organization by driving standardized processes, ensuring data integrity, and strengthening cross-functional alignment. This role serves as the central point of coordination across procurement, accounts payable, warehouse, vendors, and field teams—bringing discipline to the Procure-to-Pay (P2P) cycle and improving financial accuracy, efficiency, and scalability. This individual operates as a process leader and change agent, influencing outcomes without direct authority while being empowered to enforce standards and escalate non-compliance. Core Responsibilities: Administrative Leadership & Team Coordination * Provide day-to-day direction, prioritization, and guidance to procurement operations team members across all regions * Drive consistency in execution, communication, and workload management without direct supervisory responsibility * Act as the central point of alignment across procurement-related administrative functions Procure-to-Pay (P2P) Ownership & Performance * Own the administrative execution of the P2P process, ensuring alignment between purchase orders, receipts, and invoices * Partner closely with Accounts Payable to reduce exceptions, resolve discrepancies, and improve invoice cycle time * Establish and track key performance indicators, including: * 3-way match rate * Invoice exception rate * PO cycle time * Receipt timeliness * Proactively identify trends and drive corrective actions Process Standardization, Compliance & Risk Management * Drive adoption of standardized workflows across all business units * Ensure consistent documentation, system usage, and adherence to SOPs * Maintain audit-ready processes and documentation * Identify and mitigate risks related to: * Duplicate or inaccurate payments * Unauthorized purchasing * Incomplete or inconsistent documentation Systems & Data Ownership * Serve as the functional lead for procurement-related ERP and P2P workflows * Partner with IT and Accounting on system improvements, testing, and implementations * Drive proper system utilization and reduce off-system workarounds * Assist in the development and maintenance of reporting and dashboards (e.g., Power BI) to improve visibility and decision-making Cross-Functional & External Alignment * Act as the communication hub between procurement, AP, warehouse, field teams, and suppliers * Establish and enforce supplier invoicing and PO compliance standards * Partner with vendors to improve billing accuracy and documentation quality * Support onboarding of suppliers into standardized processes Field Integration & Change Management * Partner with field leadership to improve adoption of procurement processes * Train and support project teams on requisitions, receipts, and documentation expectations * Lead rollout of process improvements and ensure adoption across regions Issue Resolution, Coaching & Continuous Improvement * Lead resolution of escalated administrative and P2P issues * Coach team members and stakeholders on best practices * Drive accountability and continuous improvement across workflows * Identify and implement opportunities to improve efficiency, accuracy, and scalability Knowledge & Experience * 5+ years in procurement, supply chain administration, or accounts payable–related roles * Strong experience with Procure-to-Pay (P2P) processes, including 3-way matching * Experience working cross-functionally with procurement, AP, operations, and field teams * Experience in process improvement, workflow standardization, and documentation * Experience influencing teams without direct authority required * Experience in multi-location or decentralized operations preferred * ERP system experience required; reporting/analytics tools (e.g., Power BI) preferred Skills & Competencies * Strong communication and influencing skills across all levels of the organization * Highly organized, process-driven, and detail-oriented * Analytical mindset with the ability to translate data into actionable insights * Proven ability to drive accountability and enforce standards * Strong problem-solving and conflict resolution capabilities * Ability to manage multiple priorities in a fast-paced environment * Proficient in Microsoft Office (Excel, Outlook, Teams)

Responsibilities

The Procurement Administrative Lead will oversee and standardize procurement operations, ensuring data integrity and alignment across the Procure-to-Pay cycle. This role acts as a central coordinator between procurement, accounts payable, warehouse, and field teams to drive efficiency and financial accuracy.