Procurement Administrator at First West Careers

Township of Langley, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

54300.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Auditing, Third-party Profile Setup, TPRM Processes, Email Inbox Management, Procurement Support, Supplier Setups, Due Diligence, Purchase Orders (POs), Oracle Purchasing Module, Invoicing, Accounts Payables, Risk Assessments, Sourcing Projects, Time Management, Attention to Detail, Communication Skills

Industry

Financial Services

Description

We are currently seeking a Procurement Administrator to join our team. The Procurement Administrator supports a wide range of administrative tasks including auditing and setup of third-party profiles, assisting with Third Party Risk Management (TPRM) processes, and managing First West’s Procurement email inbox. This position is also responsible for assisting the Procurement team and supporting business units with any procurement-related questions. Here’s what would be included as a part of your typical day 1. Supplier Setups: Setups new third parties in Oracle by reviewing and validating the information, including ensuring due diligence activities have been completed by the business unit prior. Updates any third-party information, as required, and completes audit reports. 2. Team Member Support: Responds to various requests through the Procurement email inbox including Oracle access requests, reviewing and testing quarterly procurement updates/releases in Oracle, supporting and resolving issues on purchase orders (POs), and maintaining the travel perks for team members such as the annual renewal of preferred hotels. 3. Procurement Team Support: Assists the Procurement team and business units with completing Criticality & Inherent Risk Assessments, assisting with a variety of ad hoc tasks, such as filing documents, assisting with sourcing projects, and reviewing and updating trackers. Understands end-to-end procurement processes, including the TPRM Guideline, to adequately support team members by providing recommendations. Purchasing: Creates and audits POs to ensure consistency and accuracy (including proper documentation being attached for reference) to better streamline AP processes. Thoroughly understands the Oracle Purchasing module to be able to effectively support and train business units. 4. Invoicing/Payables: Assists with pulling third-party spend reports for the Procurement team and business units, as needed. Processes ad hoc invoices, ensuring accuracy and timeliness, audits for appropriate documentation and approval prior to payment; verifies accounts payables are coded correctly and ensures compliance with internal policies and processes, matching to related purchase orders and allocating business units expenses to appropriate general ledger accounts. Required Skills, Experience & Qualifications * 2 years of Post Secondary business-related courses or an equivalent combination of education and experience in a financial institution, retail, or office administration environment required * 1-year experience in purchasing, procurement, or office administration environment preferred * Demonstrated effective organizational and time management skills with ability to prioritize and meet deadlines * Aptitude for attention to detail and a high degree of accuracy is important in this role * Proactive and solutions focused approach to problem solving * Ability to work independently, as well as collaboratively in a team environment * Strong interpersonal and communication skills, both verbal and written; demonstrates sound judgment and discretion * Proficient with computer software applications e.g. MS Office * Basic knowledge of procurement and/or accounting * Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures. What’s in it for you: First, we strive to make our team members feel genuinely rewarded. You’ll have: * Mental health coverage and resources * Customizable health benefits, as well as topped-up parental leave * Performance-based compensation, employee banking advantages and group RRSP matching * Vacation time and flexible work arrangements to support your lifestyle We are committed to providing a fair, equitable, and competitive rewards package that reflects the value an individual brings to our organization. The compensation mentioned in this job posting should serve as a guide. The total cash compensation earned may vary based on a variety of factors including bonuses and/or incentives, an individual’s skills and experience, and may correlate with performance in the role. We also provide and encourage opportunities for our employees to make a meaningful impact. After all, as a credit union we’re powered by giving back—in big ways and through small gestures. That's why we offer employees paid time off to volunteer, partner with thousands of local charities, build long-lasting relationships that help our members get ahead and commit to environmental, social and governance (ESG) practices. By joining our team, you’ll be able to elevate your potential. Wherever your own purpose leads, we’re here to support you with award-winning in-house training programs, access to LinkedIn Learning, and reimbursement for external courses to help you get ahead. Take the next step in your career as part of our team. Apply for this opportunity! Candidates, please note: if you are being considered for this role, you will be required to complete a background check, such as employment verification, credit check and criminal record check. Diversity, Equity, Inclusion & Belonging At First West Credit Union, we embrace diversity regardless of gender identity or expression, sexual orientation, religion, race, ethnicity, age, diverse ability, and any aspect that makes someone unique. Inclusion is woven through our organization, from our employee-led network groups, hiring practices and education programs that address barriers and continually grow our equitable, diverse and inclusive culture. We encourage people who are from equity-deserving groups to apply for a career with us, including women or non-binary people, persons with diverse abilities, Black, Indigenous Peoples, People of Colour and members of 2SLGBTQIA+ communities. If an accommodation would help you during the process of applying or interviewing for a career with us, please let us know how we can assist you, whether it’s preparing materials in an alternate format, booking an accessible meeting room or other arrangement. Your individuality is welcome here. About Us We’re a financial cooperative that does things differently. We provide time-tested advice that helps our members feel optimistic about their future, and we offer comprehensive banking solutions that enable people to confidently reach their goals. With the financial strength and extended branch network of a large financial institution, we maintain local connections to our communities and take a unique grassroots approach to service. Our more than 250,000 members and approximately 1,250 employees operate from 45 branches throughout the province of BC, under the Envision Financial, Valley First, Island Savings and Enderby & District Financial brands. Visit firstwestcu.ca for more information on First West Credit Union. Please know we appreciate your interest in us but only candidates selected for an interview will be contacted.

Responsibilities

The Procurement Administrator will manage administrative tasks such as auditing and setting up third-party profiles, assisting with Third Party Risk Management (TPRM), and handling the Procurement email inbox. This role also involves supporting business units with procurement questions, creating and auditing purchase orders, and assisting with invoicing and payables processes.