Procurement Administrator (USA Healthcare) - EST Hours (Remote) at ISTA Personnel Solutions

, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clear Written Communication, Verbal Communication, Attention To Detail, Problem-Solving Skills, Organised, Dependable, Consistent Execution, Ability To Learn Quickly

Industry

Outsourcing and Offshoring Consulting

Description

ISTA Personnel Solutions South Africa is a fast-growing BPO company providing operational support to U.S.-based clients. We are not a recruitment agency — we function as a long-term extension of our clients’ internal teams, delivering reliable, detail-driven support across key business functions. Our U.S.-based client works with Long-Term Care (LTC) and Skilled Nursing Facilities (SNFs), supporting their purchasing and procurement processes to ensure accurate ordering, cost control, and smooth day-to-day operations. We are looking for a Procurement Administrator to support routine purchasing activities across multiple facilities. This role is well-suited to someone who is detail-oriented, process-driven, and comfortable working within structured systems. It is an execution-focused role rather than a strategic procurement position. PLEASE NOTE: Working Hours: This role requires you to work EST hours Mon - Fri from 9 am to 6 pm EST (4:00 PM to 1:00 AM South African time - subject to change in accordance with daylight savings in the United States). Public Holidays: This role requires you to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA) Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered. Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered. Work Environment: This is a fully remote working role. Key Responsibilities: Review and process purchase requests submitted by healthcare facilities through the internal system, ensuring requests align with approved budgets, availability, and basic purchasing guidelines. Flag incomplete, unusual, or non-standard requests and follow established procedures to resolve them. Manage tickets for non-catalogue items by gathering information, requesting approvals where required, and assisting with sourcing through approved vendors. Track facility equipment rentals, ensuring usage aligns with requirements and coordinating returns when items are no longer needed. Process electronic invoices by matching them to purchase orders and identifying discrepancies for follow-up. Communicate clearly with facilities and internal stakeholders to resolve routine purchasing or documentation issues. Maintain accurate records and ensure all actions are properly documented in the system. Understanding or exposure to purchasing, procurement, or administrative finance processes. Experience working in a structured, process-driven environment. Exposure to healthcare, LTC, or SNF environments is advantageous but not essential. Comfortable working with multiple systems and learning new software. Proficient in MS Office and Outlook. No advanced Excel skills are required. Key Skills Clear written and verbal communication. Strong attention to detail and ability to follow processes accurately. Practical problem-solving skills within defined guidelines. Ability to learn quickly and apply feedback. Organised, dependable, and consistent in execution. Comfortable working independently in a remote environment. If you are not contacted within 14 working days, please consider your application unsuccessful.

Responsibilities

The Procurement Administrator will review and process purchase requests from healthcare facilities, ensuring compliance with budgets and guidelines. They will also manage non-catalogue items, track equipment rentals, process invoices, and maintain accurate records.