JOB DESCRIPTION

About the New York City Police Pension Fund
The New York City Police Pension Fund (NYCPPF or the “Fund”) is dedicated to providing superior service to its 33,000 active members and 53,000 retired members of the New York City Police Department (NYPD). We remain committed to providing courteous, professional service by providing customized attention throughout our lifelong partnership with the uniformed staff of the NYPD and their families. We are looking for individuals with passion, dedication and commitment to excellence and innovation who are interested in adding to our dynamic and collaborative work environment. Please visit us at www.nyc.gov/nycppf to learn more.
Job Description
The Procurement Unit oversees all purchases for the Police Pension Fund while reviewing contracts for various goods and services in accordance with the City’s Procurement Rules and Procedures.
The New York City Police Pension Fund is seeking a Procurement Analyst to join the Procurement Unit, a division of Financial Management. Under the supervision of the Agency’s Chief Contracting Officer (ACCO), the selected candidate will be required to perform procurement tasks that include, but are not limited to, the following:

I. Procurement Management

• Review requisitions submitted by business units for accuracy and determine appropriate procurement methods.
• Resolve discrepancies by consulting with end users and ensuring adherence to procurement policies.
• Prepare and process purchase orders, contracts, and agreements across various procurement methods.
• Recommend contract renewals, additional funding, or defunding of existing service contracts as needed.
• Identify procurement-related challenges and propose effective solutions.

II. Market Research and Analysis

• Conduct market research for goods and services that are complex or technical in nature.
• Analyze current market conditions and evaluate bids based on pricing, quality, and vendor reliability.
• Maintain detailed procurement logs and analyze vendor financials, performance metrics, and associated risk factors.

III. Vendor Communication

• Communicate with vendors to request necessary documentation and ensure timely, complete submissions.
• Review vendor documents for completeness and compliance with procurement requirements.
• Process vendor responsibility determinations and performance evaluation forms.

IV. Compliance and Documentation

• Ensure full compliance with agency, city, state, and federal procurement regulations, including Procurement Policy Board Rules.
• Prepare and maintain accurate procurement records, both physical and digital.
• Draft internal memorandums, fiscal summary reports, and solicitation documents (e.g., RFPs, RFIs, RFQs, IFBs).
• Assist in the development and refinement of procurement documentation and templates.

V. Reporting and Monitoring

• Monitor funding allocations and expense reports for active contracts and projects.
• Track critical renewal dates for service contracts, including software and maintenance agreements.
• Compile required reports for supervisory staff and the Agency Chief Contracting Officer (ACCO).

VI. Customer Service

• Provide responsive and professional customer service to internal departments and external stakeholders.
• Assist departments in aligning procurement strategies with budgetary and operational needs.
• Respond to procurement-related inquiries and resolve issues promptly.

VII. Additional Duties

• Attend agency meetings and communicate procurement updates verbally and in writing.
• Manage the procurement and distribution of agency inventory and conduct monthly inventory counts.
• Perform other special projects and assignments as required.

Work Location: 233 Broadway, New York, NY 10279
Shift: 9:00 AM – 5:00 PM

MINIMUM QUALIFICATIONS

A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in “2” above.
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in “2” above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

PREFERRED SKILLS

• Familiarity with the NYC Procurement Policy Board Rules, understanding local laws that impact procurement and knowledge of procurement practices and principles and contract writing - Excellent written and verbal communication skills - Proficient with MS Office applications - Strong analytical skills with demonstrated commitment to detail and organization - Proven ability to exercise independent judgement and decision making.

• Attend agency meetings and communicate procurement updates verbally and in writing.
• Manage the procurement and distribution of agency inventory and conduct monthly inventory counts.
• Perform other special projects and assignments as required