Procurement and Contracts Specialist at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

CAPEX Procurement, Contract Administration, Sourcing Strategies, Tender Management, Bid Evaluation, Contract Negotiation, Vendor Performance Management, Infrastructure Procurement, Market Research, Financial Governance, Project Delivery, Stakeholder Coordination

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Procurement and Contracts Specialist is assigned to the Procurement and Contracts Unit (CSPC) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines and relocation is required. All reasonable relocation expenses will be covered. You will report to Advisor, CSD and Head, CSPC and will oversee junior team members. Your Role As a Procurement and Contracts Specialist, you will manage capital expenditure (CAPEX) procurement activities and contract administration for Headquarters and Field Offices. You will complete all CAPEX-related procurement processes in full compliance with organizational policies, industry best practices, and financial governance requirements. You will help promote infrastructure modernization, facility upgrades, security systems, and other capital investment programs across the institution. You will: Develop procurement plans for facilities projects, ensuring sourcing strategies, timelines, and documentation support efficient project delivery. Oversee the preparation, review, and quality assurance of procurement documentation, including specifications, tender packages, evaluation reports, and contract agreements to ensure compliance with organizational policies and industry standards. Lead the end-to-end procurement process for goods, works, and services including market research, preparation of technical specifications and tender documents, bidding, bid evaluations, and negotiation of contract terms. Coordinate with project teams and technical experts to clarify requirements and resolve technical issues. Monitor supplier and contractor performance by ensuring adherence to contract terms and addressing issues that may affect project execution. Implement procurement controls and reporting mechanisms to track progress, risks, and compliance, supporting oversight and informed decision-making. Identify opportunities to enhance procurement efficiency, including improvements to sourcing strategies, supplier management practices, and procurement tools and systems. Collaborate with the CSOD Portfolio Management Office (PMO), project teams, suppliers, and contractors to ensure smooth procurement and project delivery. Perform other responsibilities assigned and reflected in your work plan. You will need: A University degree in business administration, supply chain management, engineering, finance, or a related field; preferably at post-graduate level or equivalent. Recognized procurement certification (e.g., CIPS, CPSM) are an advantage. At least 6 years of relevant experience in procurement and contract management for CAPEX, infrastructure, construction, facilities, or technical projects. International experience working in several countries managing procurement for multi-country or multi-site projects, including remote or field environments. Knowledge of procurement policies, bidding, sourcing strategies, contract negotiation, and CAPEX categories such as infrastructure, security systems, construction, and facility upgrades. Experience managing large works and goods contracts, including procurement and consulting services. Demonstrated experience managing vendor performance, contract variations, compliance and performance indicators. Proficient in the use of relevant computer-based programs and applications including procurement systems, ERP platforms, contract management tools, and standard documentation templates. Demonstrate the ability to provide strategic insight into analyzing complex situations and design well-thought-out solutions. Demonstrate good coordination and can collaborate with individuals from different cultural/national backgrounds and work with teams as a constructive team member. Leadership experience, including mentoring or guiding junior team members. Excellent command in written and verbal communication in English. Please refer to the link for ADB Competency Framework for Technical International Grade 1. Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This position is funded by a temporary funding source (e.g., a trust fund, financing facility, or capital expenditure budget) and therefore, the renewal of the appointment and its duration are subject to the availability of the funding source. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

Manage capital expenditure procurement activities and contract administration for headquarters and field offices. Lead end-to-end procurement processes for goods, works, and services while ensuring compliance with organizational policies.