Procurement and Facilities Assistant at Advanced Pain Care

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

30.0

Posted On

07 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities maintenance, Procurement support, HVAC systems, Electrical systems, Plumbing, Vendor management, Budget preparation, Work order management, Safety compliance, Project coordination, Customer service, Administrative support, Reporting, Time management, Problem solving, Communication

Industry

Medical Practices

Description

Description Job Purpose: The Procurement and Facilities Assistant is responsible for assisting in the effective operation and maintenance of the organization’s facilities. This role focuses on administrative tasks related to coordinating facility-related activities, ensuring that all building systems, including HVAC, electrical, plumbing, and security, function efficiently and safely. This role will play a key role in ensuring the quality of work performed, monitoring maintenance schedules, and ensuring that all facility-related tasks are completed on time and to the required standards. DUTIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: · Provide administrative support to the Chief Procurement Officer · Provide oversight and direction to the facilities maintenance team · Communication with building maintenance technicians or designee on assignments, activities and follow up actions · Serves as the primary point of contact for internal and external inquiries of the Facilities department · Coordinates relevant activities with operations, procurement and facility maintenance to ensure facilities are properly maintained as required · Maintain files to include work orders, documentation, etc. · Coordinates service and supply vendors · Respond to questions and concerns regarding general operations · Assist in preparing budgets for facility operations and projects. Track and report on facility-related expenses. · Coordinate with vendors and service providers to ensure timely delivery of services and supplies. Monitor vendor performance escalate any concerns. · Ensures all facility corrective action steps are taken, in conjunction with facility administrators · Perform other duties as assigned · Adheres to Advanced Pain Care’s Policies and procedures Requirements SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC.: · High School Diploma/GED. Associates or higher degree from a vocational school or college preferred · 5+ years’ experience in a related position within general HVAC, operational systems, electrical and general facility repair · Safety and Compliance: Familiarity with health, safety, and environmental regulations and the ability to ensure compliance. · Ability to coordinate multiple tasks and projects, including scheduling and overseeing the work of external contractors. · Strong attention to detail in tracking maintenance activities, ensuring quality of work, and managing facility operations. · Ability to provide detailed reports on maintenance activities and project progress. · Clear and concise communication with contractors, vendors, employees, and leaders. · Ability to manage time effectively, meet deadlines, and handle urgent tasks as they arise. · Capability to juggle multiple responsibilities without compromising quality or accuracy. · Ability to quickly identify and resolve issues related to building systems or facility operations. · Skills to handle facility-related emergencies effectively and coordinate appropriate responses. · Ability to work effectively with the Chief Procurement Officer and other departments to support facility-related projects and initiatives. · Strong customer service skills to manage in-office responsibilities and ensure a positive experience for visitors and employees. · Professional demeanor and the ability to handle inquiries and issues with tact and efficiency. · Able to work without supervision and appropriately meet multiple deadlines · Healthcare background highly preferred · ASC experience highly preferred WORKING CONDITIONS: Environmental Conditions: IN PERSON, Medical Office environment Physical Conditions: · Must be able to work as scheduled – typically from 8:00 – 5:00 M-F, possible weekends or early AM hours for emergencies · Must be able to sit and/or stand for prolonged periods of time · Must be able to bend, stoop and stretch · Must be able to lift and move objects up to 20 pounds · Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc. KNOWLEDGE AND SKILLS: · Strong dedication to supporting facility by working in a safe, customer focused manner. Must be highly self-motivated · Ability to communicate effectively and comfortably with e-mail, text and phone. Must include written and verbal skills · Effectively manages day by organizing and prioritizing · Reliable transportation · Protects patient information and maintains confidentiality SUPERVISION: Reports to Chief Procurement Officer

Responsibilities

The Procurement and Facilities Assistant coordinates facility maintenance activities, including HVAC, electrical, and plumbing systems, while providing administrative support to the Chief Procurement Officer. This role acts as the primary point of contact for facility inquiries, manages vendor relationships, and tracks operational budgets and expenses.