Job Description: Procurement and Janitorial Coordinator
DIVISION/DEPARTMENT: Maintenance
LOCATION: Calgary
JOB TITLE: Inventory/Purchasing and Janitorial Coordinator
REPORTS TO: PM, Purchase and Maintenance Director
TYPE OF POSITION: Full Time
Primary Job Purpose:
The Procurement and Janitorial Coordinator manages and oversees the office and cleaning
supplies inventory, ensures efficient purchasing processes, and maintains strong vendor
relationships. This role coordinates janitorial operations across all gyms, ensuring cleanliness
and maintenance standards compliance while optimizing cost efficiency.
Specific Responsibilities:
Leadership:
 Foster positive relationships with vendors and suppliers, negotiating the best terms and
value.
 Collaborate with gym managers to align inventory needs and optimize stock levels.
 Execute the purchasing process, including vendor selection, purchase order generation,
and tracking of goods receipt.
 Train and mentor staff on best practices for inventory management and purchasing
processes.
Controls:
 Maintain a minimum inventory level sufficient for 15 days of operations and establish
reorder points.
 Implement and uphold internal controls for procurement to ensure compliance with
company policies.
 Conduct bi-weekly audits of inventory levels, purchase orders, and invoices to ensure
accuracy and prevent discrepancies.
Reporting:
 Present weekly inventory and purchasing reports at team meetings, detailing
outstanding orders and product usage metrics.
 Maintain documentation and communication logs for all inventory and procurement
transactions.
 Generate and present reports on procurement analytics and cost control measures to
upper management.
Janitorial Coordination:
 Organize and oversee janitorial operations in collaboration with janitorial supervisors at
each gym.
 Schedule cleaning staff shifts and ensure coverage, conducting weekly site visits to
guarantee adherence to cleanliness standards.
 Encourage staff to utilize Facility Vitals to report cleaning needs and equipment
maintenance.
Vendor Relations:
 Work with vendors to procure cleaning supplies, uniforms, and branded merchandise
for Gold’s Gym Calgary, including design considerations.
 Collaborate with Gym owners on the design of uniforms and clothing for sale, ensuring
alignment with Gold’s Gym branding.
 Continuously evaluate vendor performance and negotiate contracts to enhance service
delivery and cost efficiency.
Requirements:
Skills Required – Technical:
 Advanced proficiency in MS Office (Excel, Word, others).
 Minimum of three years of experience in inventory control and procurement.
 Strong knowledge of procurement processes and best practices.
Skills Required – Non-Technical:
 Exceptional attention to detail and accuracy.
 Strong relationship-building skills with colleagues, suppliers, and business partners.
 Effective negotiation and conflict resolution abilities.
 Analytical thinking, planning, prioritization, and organizational skills.
 Excellent verbal and written communication skills in English.
 High ethical standards for handling confidential information and financial transactions.
 Ability to identify challenges and propose practical solutions.
Education and Experience Required:
 Supply Chain Management or a related field is preferred.
 Minimum of three years of experience in inventory control and purchasing, ideally
within a gym or fitness industry context
Job Types: Full-time, Permanent
Pay: $23.00-$26.00 per hour
Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site childcare
• On-site parking

Work Location: In perso

Please refer the Job description for details