Procurement Assistant at Jhpiego

New Delhi, delhi, India -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Support, Office Supplies Management, Vendor Management, Contract Negotiation, Documentation, Data Analysis, Coordination, Multitasking, Problem-Solving, Organizational Skills, Communication, Detail Oriented

Industry

Non-profit Organizations

Description

Overview Jhpiego is an international, non-profit health organization and an affiliate of Johns Hopkins University, dedicated to improving the health of women and families in developing countries. For over 50 years, it has focused on providing high-quality, low-cost health care solutions, training health workers, and strengthening health systems. Jhpiego has been working in India since the 1980s in close partnership with national and state governments. With deep technical expertise and strong on-the-ground execution, Jhpiego helps design, test, and scale practical solutions and innovations that fit real-world systems across 11 thematic domains (Maternal and Newborn Health, Reproductive Health, Nutrition, Immunization, Comprehensive Primary Health Care, Human Resources for Health, TB and Infectious Diseases, Global Health Security, Women's Cancers, Non-Communicable Diseases, Digital Health). Jhpiego is hiring for the position of Procurement Assistant based at New Delhi to provide general Procurement support. S/he will report to the Sr Procurement Officer and Procurement and will also work closely with the Program, Finance & Admin teams both at the India Country Office as well as State offices. Responsibilities Provide all Procurement support to the team to ensure timely processing of Procurement assignments. Manage procurement of office supplies, furniture, office and communication equipment, program related material and other items as per Jhpiego Procurementguidelines.In consultation with Program teams initiate and close procurements actions and provide support as required. Document procurement related both hard and soft data and ensure easy retrieval as and when required. Support in procuring workshops meetings, seminars, hotels and transportation. Assist the supervisor to develop and maintain good working relationships with all relevant local and In-country vendor’s/ service providers.Negotiate for cost-effective service contracts for accommodation, travel, communication,housekeeping, security and pantry services and maintain both soft and hard documentation of the same. Providing support for field procurement activities through the procurement points as necessary. Closing Open POS on regular basis with finance to facilitate financial and donor reporting. Providing assistance for procurement and documentation of Leases for ICO and Field Offices.Preparation and analysis of procurement data for management purposes.Perform other duties as assigned by the supervisor. Required Qualifications Bachelor’s degree with minimum 1 year of relevant work experience in procurement,preferably in an international NGO. Advanced computer competency (Microsoft Word, Power Point, Excel, Outlook). Preferred Qualifications Abilities/Skills:Sound knowledge and understanding of Procurement practices.Demonstrated ability to multitask and work in a multicultural team.Strong negotiation, communication, interpersonal and problem-solving skills.Excellent organizational and coordination skills.Should be detail oriented.Ability to coordinate activities independently and manage/ prioritize work from several sources. Ability to handle a variety of assignments under pressure of deadlines.Ability to develop productive working relationships with program and technical staff.Excellent verbal and written communication skills in English and Hindi.

Responsibilities

The Procurement Assistant will provide general procurement support to ensure the timely processing of assignments, managing the procurement of office supplies, equipment, and program materials according to guidelines. This role also involves supporting workshop logistics, maintaining vendor relationships, and assisting with documentation for leases and financial reporting.