Procurement Assistant at Relief International

Al-Hasaka, Al-Hasaka Governorate, Syria -

Full Time

Start Date

Immediate

Expiry Date

17 Oct, 26

Salary

0.0

Posted On

19 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Management, Logistics Operations, Market Assessment, Supplier Database Management, Purchase Request Processing, Contract Issuance, Comparative Bid Analysis, Vendor Relationship Management, Audit Compliance, Computer Skills, Team Coordination, Documentation Archiving

Industry

Non-profit Organizations

Description

Title: Procurement Assistant Location: NES - Deir ez-Zor Travel: The position is based in DEZ and will require travel to support other offices when needed. Department: Supply chain and Operations Reporting to: Senior Operations Officer. Closing date: 29 July 2026 Job Profile: The Procurement Assistant is responsible for supporting the Procurement team and Sr Operation officer in managing and overseeing RI's procurement and logistics operations. Key Responsibilities: Accountability and Complexity - Assist the Senior Operation Officer in implementing procurement activities in accordance with Relief International (RI) policies, procedures, and donor regulations. - Support the preparation and processing of procurement files from PR) stage through purchase orders, contract issuance, goods receipt, and payment documentation. - Conduct regular market assessments and maintain an updated supplier database to ensure competitive and reliable sources. - Assist in reviewing Purchase Requests to ensure completeness, accuracy, and compliance with procurement requirements. - Coordinate with suppliers to ensure the timely delivery of goods and services in accordance with purchase orders and contractual terms. - Ensure all procurement activities are carried out in compliance with RI policies and procedures, as well as applicable donor regulations. - Prepare, follow up, and maintain all procurement documentation, including RFQs, comparative bid analysis (CBA), procurement summaries, purchase orders, archiving. - Coordinate with RI field offices and other locations to support procurement requirements and ensure timely delivery service. - Work closely with the logistics team and other departments to ensure procurement needs are planned and fulfilled efficiently. - Maintain accurate procurement tracking tools and provide regular updates on procurement status to the Senior operations Officer. - Assist in obtaining quotations, communicating with suppliers, and following up on pending offers, deliveries, and documentation. - Support supplier performance monitoring and maintain positive professional relationships with vendors. - Ensure procurement records are complete, well-organized, and readily available for internal and external audits. - Other duties assigned by the Senior Ops Officer or SCO Coordinator. Behavior and Conduct - Will ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies - Will be a model for ethical conduct standards for other team members - Will ensure own actions and the actions of the team members they manage do not impact the safety of the RI team and the vulnerable communities we serve - Will ensure external stakeholders are aware of RI conduct and reporting mechanisms - Report any concerns Person Specification Skills, knowledge and expertise required for the role. Essential criteria - Bachelor’s degree in Business Administration or other relevant field - 1 year at least of experience in similar roles. - Willingness and ability to work effectively with a wide variety of people. - Flexibility to support by field visits. - Ability to work as part of a team and coordinate with project personnel. - Good Computer skills. Desirable criteria - Ability to work under pressure and strict deadlines

Responsibilities

The Procurement Assistant supports the Senior Operations Officer in managing procurement and logistics operations in compliance with RI policies and donor regulations. Key duties include processing procurement files, conducting market assessments, and coordinating with suppliers to ensure timely delivery of goods.