WHO ARE WE?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

• To assist the Procurement Managers for the procurement and contract negotiation of goods and services within the business, liaising with relevant associated Procurement departments to maximise efficiencies.
• Reporting directly to the Procurement Manager(s), within your functional area of responsibility in the department and deputising for other Procurement Assistants within the function, where required.
• Preparation of ad-hoc reports, presentations and general support as requested by key stakeholders
• Support the delivery of best practice within the function through general advice to stakeholders and the reviewing and updating of related procurement processes and procedures
• Ensuring that the sourcing, contracts and R2P agreed with suppliers are aligned with SWR policies, procedures, governance and values.
• Utilisation of appropriate frameworks including National, Divisional and inter-TOC relationships.
• Ensuring that cost, risk and compliance is managed through robust contracts with approved suppliers and that trading terms and conditions are aligned with SWR legal governance, requirements and obligations
• Developing and assisting the procurement activity of supplier evaluation, selection, contract negotiation and drafting for SWR agreements, including full execution by SWR and Supplier signatories on completion.
• Support and aid in the development of a preferred supplier list that is refreshed every 6 -12 months based on commodity, category, performance and cost.
• Meeting and reviewing contracts with relevant stakeholders and contract managers around the business to deliver efficiencies and proactive contract and procurement pipeline planning within your functional area of responsibility, recording any savings achieved to contribute towards overall team savings targets
• Act as a key negotiator in terms of completing new contracts and undertaking renewals and reviews and responsible for producing Procurement Strategy and Tender Support documents
• Using the e-tendering tool for procurement projects ensuring relevant evaluation documentation is accessible within the recognised central repository and provide feedback on the efficient operation of e-tending tools.
• Managing the efficient use of the central contract repository system for storing of all completed contracts, contract approval forms and other formal documentary evidence of approvals according to governance procedures.
• To ensure all aspects of regulatory compliance (noting UCR/Procurement Act 2023 procedures) are adhered to in regard to the respective procurement policies and external requirements.
• Responsible for ensuring completion of periodic reporting requirements.
• Any other reasonable requests or requirements to support the Procurement function as directed by the Head of Procurement.