The Procurement Assistant will provide support to the IT Procurement team in the provision of a professional, effective and knowledgeable service for the procurement and supply of IT hardware and software for the University’s staff and students.
The role will provide accurate, timely and auditable assistance in the administration of the hardware and software procurement processes compliant with University Financial Regulations.

Procurement Support:

• Raise requisitions and purchase orders ensuring purchasing is carried out in accordance with the University’s purchasing policy and guidelines and UK legislation.
• Check validity of requests to purchase.
• Resolve or refer non-compliant requests as appropriate.
• Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
• Check that deliveries are complete, record Goods Received, and process returns to vendors.
• Ensure that all orders are charged back at correct values and quantities, making required amendments.
• Use the University’s Purchase to Pay system.
• Use the Departmental purchasing card and ensure accurate records are kept of expenditure.

General ITP Administration support:

• Receive and distribute post and couriered deliveries.
• Receive goods through the University finance system and pass on invoices to the Payments Office.
• Assist in liaising with suppliers to research, source and procure goods and services.
• Ensure purchasing is conducted in accordance with the University’s purchasing policy and guidelines.
• Assist the Central Office Finance team with DDaT’s financial processes
• Raise requisitions for internal and external goods and services through Agresso.